Talent Acquisition Coordinator

About Otto Aerospace

OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow for a sizeable improvement in cabin comfort. Otto Aerospace is designing world-class aircraft from first principles of physics and delivering ground-breaking aircraft and economic performance.

About The Role

The Talent Acquisition Coordinator plays a key role in delivering a seamless, high-quality hiring experience for both candidates and hiring teams. This position is ideal for someone who is highly organized, detail-oriented, and energized by supporting a fast-moving, high-growth environment. You will be the operational backbone of the recruiting function, ensuring processes run smoothly while helping Otto Aerospace attract exceptional talent.

What You’ll Do

• Coordinate and schedule interviews across multiple teams, time zones, and priorities
• Source and screen candidates for hard-to-fill jobs
• Manage candidate data and recruiting workflows within the Applicant Tracking System (ATS)
• Prepare interview materials and ensure hiring managers are aligned and prepared
• Support job posting, offer letter preparation, background checks, and onboarding coordination
• Track recruiting metrics and generate regular reports on hiring activity and pipeline status
• Maintain a professional, welcoming, and responsive candidate experience that reflects Otto’s culture
• Partner closely with recruiters, hiring managers, and HR to continuously improve recruiting processes

Who You Are

Experience

• 3-5+ years of experience in recruiting coordination, HR operations, or a related administrative role
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong communication and interpersonal skills; polished and professional with candidates at all levels
• Experience with ATS platforms and scheduling tools preferred, Greenhouse expertise a plus
• High attention to detail and commitment to accuracy and follow-through
• Comfortable working in a dynamic, fast-paced, and evolving environment

Preferred Experience

• Interest in aerospace, engineering, or advanced technology industries
• Experience supporting technical or engineering recruiting
• Proactive, solution-oriented mindset with a strong sense of ownership

Where You’ll Be

This role will be remote with possible travel, as needed to our temporary, and final headquarters in Ft Worth, TX and Jacksonville, FL, respectively

Benefits

Otto Aerospace provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13 paid company holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.

Otto Aerospace is an Equal Opportunity Employer

We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S.

Key skills/competency

• Recruiting Coordination
• Applicant Tracking Systems (ATS)
• Candidate Experience
• Interview Scheduling
• HR Operations
• Data Management
• Onboarding
• Process Improvement
• Sourcing
• Greenhouse ATS