Legal Assistant, Litigation
@ Osler, Hoskin & Harcourt LLP

Toronto, ON
CA$60,000
On Site
Full Time
Posted 8 hours ago

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XXXXXXXXX XXXXXXXXXXX XXXXXXX****** @osler.com
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Job Details

About Osler, Hoskin & Harcourt LLP

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms, advising corporate leaders across Canada, the U.S., and internationally. With more than 1,000 firm members in offices including Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York, Osler is known for nurturing talent and fostering a unique culture of mentoring and idea exchange.

About the Legal Assistant, Litigation Role

The Legal Assistant, Litigation at Osler will proactively manage the practices of multiple Legal Professionals while enhancing the efficiency of their work. The successful candidate will provide high level support in a fast-paced legal environment, balancing a range of administrative and client service tasks.

Major Responsibilities and Duties

  • Manage LP’s inbox, monitor emails, and keep updated on file developments.
  • Maintain calendars, organize appointments, meetings, and travel arrangements.
  • Act as a point of contact for clients and internal/external stakeholders.
  • Administer client accounts, time charges, prebills, and invoice preparation.
  • Support client development activities and document management.
  • Coordinate document workflows including drafting, formatting, and distribution.
  • Manage file setup and assist with audit inquiries and additional duties.

Position Requirements

The role requires a Community College diploma in Office, Legal, or Business Administration and a minimum of three years' experience in a professional services or legal environment. Extensive experience supporting a Partner's practice, discretion, confidentiality, and strong technical skills (MS Office Suite) are essential. Litigation experience is required, and experience in health advocacy is beneficial.

Work Arrangement

This role follows a hybrid work schedule, primarily in-office with up to 2 days remote per week.

Accessibility and Accommodations

Osler is committed to diversity and inclusivity. Accommodations are available upon request for qualified candidates at any stage of the application process.

Background and Reference Checks

Employment offers are conditional on background, reference, criminal, credit, employment, and educational verifications.

Key skills/competency

  • Legal assistance
  • Litigation support
  • Calendar management
  • Email monitoring
  • Client service
  • Document management
  • MS Office
  • Attention to detail
  • Communication
  • Time management
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How to Get Hired at Osler, Hoskin & Harcourt LLP

🎯 Tips for Getting Hired

  • Customize your resume: Highlight legal support and litigation experience.
  • Research Osler: Understand the firm culture and practice areas.
  • Emphasize discretion: Show experience with confidential legal work.
  • Prepare examples: Demonstrate multi-tasking and calendar management skills.

📝 Interview Preparation Advice

Technical Preparation

Review MS Office functionalities.
Practice managing digital calendars.
Learn document management systems basics.
Familiarize with legal software tools.

Behavioral Questions

Describe managing conflicting priorities.
Explain handling confidential information.
Share an example of proactive support.
Discuss adapting to fast-paced change.

Frequently Asked Questions