Legal Assistant Float @ Osler, Hoskin & Harcourt LLP
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About Legal Assistant Float at Osler, Hoskin & Harcourt LLP
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms with offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York. This firm values exceptional talent and fosters a unique culture of mentoring and idea exchange.
Job Overview
The Legal Assistant Float role in the Toronto office provides both administrative and practice management support to legal professionals. The successful candidate should possess strong communication, technical skills, initiative, attention to detail, and the ability to work independently in a fast-paced environment.
Major Responsibilities And Duties
- Manage the LP’s Inbox and Calendar
- Act as point of contact for clients and internal/external stakeholders
- Administer client accounts including time charges, invoicing, and fee verification
- Coordinate logistics of client meetings, travel, and hospitality arrangements
- Support client development and manage LP bios information
- Set up new files and manage document workflow including drafting and formatting
- Support lengthy document production activities and follow up on audit inquiries
Position Requirements
The candidate must have a Community College Certificate in a Legal Secretarial Assistant program (or equivalent), strong technical skills with MS Office, a professional image, and 3-5 years of experience in a similar role. A hybrid work arrangement is offered with a primarily in-office schedule supplemented by up to 2 remote days per week.
Accessibility, Accommodation & Background Checks
Osler is committed to a diverse and inclusive environment. Only chosen applicants will be contacted and all offers are conditional upon background, criminal record, credit, employment, and education checks.
Key skills/competency
- Legal Administration
- Calendar Management
- Client Service
- Document Workflow
- Practice Management
- Technical Proficiency
- Organizational Skills
- Attention to Detail
- Communication
- Hybrid Work
How to Get Hired at Osler, Hoskin & Harcourt LLP
🎯 Tips for Getting Hired
- Customize your resume: Tailor your experience to match legal assistance.
- Highlight technical skills: Emphasize proficiency with MS Office.
- Showcase organizational ability: Detail experience in calendar and document management.
- Prepare for behavioral interviews: Demonstrate client service and communication skills.