Legal Assistant Employment & Labour

About Osler, Hoskin & Harcourt LLP

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. With offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York, the firm advises Canada’s corporate leaders as well as U.S. and international parties with significant interests in Canada.

Job Overview

The Legal Assistant Employment & Labour role is a maternity leave contract (until Fall 2027) in the Employment & Labour Department. The successful candidate will proactively manage a fast-paced legal practice for multiple Legal Professionals, enhancing practice efficiency with top-grade administrative support, multitasking, and proactive client service. Experience in Employment & Labour law is preferred.

Major Responsibilities

• Manage legal professionals' inboxes and calendar scheduling.
• Coordinate appointments, meetings, travel arrangements, and document production.
• Act as the point of contact for clients and stakeholders.
• Administer client accounts including time charges, billing, and invoice preparation.
• Support client development and file setup processes.
• Coordinate document workflow and prepare for audit inquiries.
• Perform other duties as required to meet firm objectives.

Position Requirements

A Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience in a professional services or legal environment is required. Equivalent combinations of education, training, and experience are considered.

Knowledge and Skills include:

• High level of discretion and confidentiality
• Excellent attention to detail with strong written and verbal communication
• Strong technical skills (MS Office Suite)
• Good organizational and time management skills
• Proactivity and ability to adapt to changing priorities
• Teamwork and independence
• Familiarity with legal procedures and document drafting/proofreading

Compensation & Work Arrangement

The expected compensation is in the range of $65,000 to $80,000 annually. This role is hybrid with a requirement to work primarily in the office and the option to work remotely up to 2 days per week.

Accessibility and Background Checks

Applicants will undergo background, reference, and other checks. Osler is dedicated to fostering a diverse and inclusive environment and offers accommodations upon request.

Key skills/competency

Legal Procedures, Administrative Support, Client Service, Calendar Management, Document Workflow, Time Management, Communication, Multitasking, MS Office, Confidentiality