Documentation Specialist

About Origin Medical Research Lab

Origin Medical Research Lab is the research arm of Origin Medical. Here, we strive to bring together the best and brightest minds at the intersection of AI and healthcare to fulfil Origin Medical’s mission. By combining the knowledge of healthcare and AI, it is on a journey to build state-of-the-art solutions aimed at supporting a broad spectrum of healthcare providers in rural and urban communities, allowing them to practice at the top of their licenses. With AI in the imaging workflow, clinicians can more confidently deliver timely interventions, enhance pregnancy outcomes, identify high-risk pregnancies to reduce maternal mortality, and significantly lower infant mortality rates. Origin Medical, headquartered in Cambridge, Massachusetts, USA, is driven by a mission to advance maternal health equity by improving access to quality prenatal care with artificial intelligence.

About the Team and the Role

The Administration team plays a critical role in ensuring smooth day-to-day operations across the organisation. From managing records to maintaining infrastructure processes, the team ensures compliance, organisation, and operational efficiency.

As a Documentation Specialist, you will be responsible for managing company documentation systems, ensuring accurate record-keeping, and supporting facility and asset maintenance processes.

What will you do?

• Organise and maintain structured physical and digital archiving systems.
• Label, sort, and categorise documents for easy retrieval and usability.
• Retrieve records upon request and ensure timely access to documents.
• Ensure compliance with regulatory and internal documentation standards.
• Maintain documentation integrity, version control, and controlled access.
• Remove obsolete documents in line with retention policies.
• Support internal and external audits by ensuring documentation readiness.
• Coordinate with teams to maintain consistent documentation practices.
• Train employees on documentation processes and best practices.
• Utilise storage software and electronic filing systems effectively.
• Assist with transcription, formatting, and proofreading of documents when required.

Who are we looking for?

• Bachelor’s degree in Business Administration or a related field.
• 1-3 years of experience in administration, documentation management, or facility coordination.
• Strong documentation and record-management skills.
• Familiarity with MS Office.
• Basic understanding of compliance and regulatory documentation.
• Strong coordination and communication skills.
• High level of integrity and discretion in handling sensitive information.
• Ability to multitask and prioritise effectively.

Working at Origin Medical Research Lab

You will receive competitive monthly compensation aligned with industry standards. Additionally, we provide a comprehensive benefits package, including:

• Provident fund
• Paid annual leave
• Sick leaves
• Wellness allowance
• Insurance allowance

You will work with an exceptional team of highly qualified individuals who strive towards a common goal of delivering a product that improves the standard of care for expecting mothers everywhere. You will also collaborate with renowned clinicians, AI scientists, and business leaders from around the world. At Origin Medical Research Lab, we take pride in fostering an inclusive and optimistic company culture that places great value on collaboration, teamwork, and work-life balance. As a valued member of our team, you will have the opportunity to join a supportive environment where individuals genuinely care about each other's success and well-being. Our dedicated colleagues are always ready to lend a helping hand and wish you nothing but the best in your professional journey.

This job posting is valid only on our official LinkedIn page, the mentioned URL, and authorised platforms such as Naukri. We are not responsible for any job postings or advertisements on third-party sites not listed above. Please note that our company does not charge any fees for internships or job applications. Any such requests for payment should be considered fraudulent. We strongly advise you to report any suspicious activity involving our name to the appropriate authorities. Any unauthorised use of our job postings, company information, or data by third parties for their business activities is strictly prohibited. Such actions may be in violation of the Information Technology Act and will be subject to legal penalties under applicable laws. The information provided in this job posting outlines the general nature of the role. It is not an exhaustive list of responsibilities, duties, or skills required. The company reserves the right to make changes to this description at any time based on business needs. Our company is an Equal Opportunity Employer, and we do not discriminate based on race, colour, religion, gender, national origin, age, disability, sexual orientation, or any other status protected under federal, state, or local laws.

Key skills/competency

• Documentation Management
• Record Keeping
• Archiving Systems
• Regulatory Compliance
• MS Office Proficiency
• Data Integrity
• Version Control
• Communication Skills
• Organizational Skills
• Audit Support