Administrative Assistant

Administrative Assistant - Construction Management

Orchestrate Consulting Group is dedicated to helping job seekers find meticulously coordinated career opportunities that align with their professional aspirations. We are not a traditional staffing firm or agency. Orchestrate Consulting does not directly hire for these roles; instead, we carefully curate and validate opportunities from verified employers.

Why Consider This Job Opportunity

• Pay range of $20 - $25.39/hour on W2.
• Opportunity for contract extension beyond 18 months.
• Supportive work environment on a multi-year construction project.
• Chance to develop skills in project management and office administration.
• Involvement in planning and coordinating training and safety events.
• Dynamic work environment with a focus on teamwork and communication.

What To Expect (Job Responsibilities)

• Provide essential administrative and clerical support to the construction management team.
• Maintain project documentation and support field operations.
• Assist with preparing purchase orders, invoice coding, and expense tracking.
• Manage incoming calls, visitors, deliveries, and mail for the project site.
• Prepare meeting agendas, take minutes, and distribute follow-up documentation.

What Is Required (Qualifications)

• High school diploma or equivalent required; Bachelor's degree in Business, Communications, Accounting, or related field preferred.
• Detail-oriented with the ability to manage large volumes of data accurately.
• Strong computer skills and working knowledge of Microsoft Office; experience with PeopleSoft and Box Systems preferred.
• Capable of handling multiple priorities and adapting quickly to change.
• Must possess and maintain a valid driver's license for intermittent travel.

How To Stand Out (Preferred Qualifications)

• Experience working in a fast-paced construction environment.
• Strong communication skills with the ability to support multiple personnel.
• Familiarity with project management tools and software.
• Proven ability to apply creative problem-solving skills.

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.

Key skills/competency

• Administrative Support
• Construction Management
• Project Coordination
• Office Administration
• Documentation Management
• Purchase Orders
• Invoice Coding
• Expense Tracking
• Meeting Minutes
• Microsoft Office