Senior Administrative Assistant
Oracle · United States
- Hybrid
- Full-time
- $118,200 / year
- United States
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Job highlights
- Support senior executives with high efficiency and trust.
- Manage complex calendars and strategic time allocation.
- Drive operational excellence and strategic initiatives.
- Collaborate with Chief of Staff on key projects.
- Handle sensitive information with utmost discretion.
About the role
Senior Administrative Assistant
This role provides comprehensive administrative and organizational support and must operate at a high level of efficiency, autonomy, and trust. You will have frequent executive-level engagement and collaborate closely with the Chief of Staff to drive operational excellence and bring structure to a fast-paced, ambiguous environment. Success requires sound judgment, strong business intuition, and the ability to anticipate and adapt in real time.
Our Sr. Administrative Assistants are integral to meeting our organizational and operational goals and contribute greatly to the success of the executives they support. We’re looking for a high-judgment operator who is excited to go beyond traditional executive support—owning time strategy, driving operational rigor, and partnering closely with the Chief of Staff on high-impact initiatives. Calendar management involves a clear understanding of executive priorities, key stakeholders, and current priorities to ensure time is allocated appropriately. Operationally, the Executive Assistant solves problems beyond meeting conflicts and supports administrative tasks and business critical functions like onboarding and event planning.
This role requires maturity, discernment, business acumen, and excellent follow-through. It is best suited for someone who operates independently, navigates senior stakeholders with confidence, and brings structure to a high-velocity environment.
Responsibilities
- Exercise strong judgment in managing competing priorities, access, and escalations
- Own and optimize a complex, high-volume calendar in a dynamic environment with frequent pivots
- Drive strategic time allocation, including proactive identification of misalignment with priorities
- Conduct time analysis and provide recommendations to improve executive effectiveness
- Collaborate closely with the Chief of Staff on key initiatives, including executive onboarding, leadership offsites, and organizational effectiveness efforts
- Support and, in some cases, independently drive projects that improve operating cadence
- Interface regularly with senior executives across OCI and Oracle, maintaining strong relationships and credibility
- Manage complex domestic and international travel, often under tight timelines and shifting priorities
- Plan and execute leadership offsites, executive visits, and large-scale internal events
- Handle sensitive business and organizational matters with the highest level of discretion
- Navigate ambiguity and incomplete information with confidence and sound decision-making
Qualifications
- 5+ years supporting senior executives (VP/SVP/C-level), ideally in a high-growth or technology environment
- Experience operating in fast-paced, ambiguous environments with frequent change and reprioritization
- Demonstrated ability to partner with Chiefs of Staff or senior operators on cross-functional initiatives
- Strong business acumen and ability to connect day-to-day activities to broader organizational priorities
- Exceptional organizational, problem-solving, and prioritization skills
Key Competencies
- Judgment: Makes sound decisions independently in high-stakes, ambiguous situations
- Proactivity: Anticipates needs and acts ahead of issues
- Executive Presence: Builds trust and credibility with senior leadership
- Operational Agility: Thrives in fast-paced, dynamic environments
- Structured Thinking: Brings clarity and organization to complex problems
- Influence Without Authority: Drives alignment across senior stakeholders
Key skills/competency
- Administrative Support
- Executive Support
- Calendar Management
- Time Management
- Project Management
- Interpersonal Skills
- Problem-Solving
- Communication
- Discretion
- Organizational Skills
Skills & topics
- Senior Administrative Assistant
- Executive Assistant
- Oracle Jobs
- Administrative Support
- Calendar Management
- Time Management
- Project Management
- High-Growth Technology
- C-Level Support
- Operational Excellence
- Business Acumen
- Organizational Skills
- Discretion
- Microsoft Office Suite
- Travel Arrangements
- Event Planning
- Cloud Computing
- AI
- SaaS
How to get hired
- Tailor your resume: Highlight 5+ years of executive support experience, especially in tech. Emphasize skills like calendar management, project driving, and discretion.
- Showcase business acumen: In your application and interviews, demonstrate your ability to connect daily tasks to broader organizational goals and your understanding of fast-paced environments.
- Prepare for behavioral questions: Be ready to discuss how you've exercised judgment, acted proactively, and influenced stakeholders without authority in ambiguous situations.
- Research Oracle's culture: Understand their focus on AI, cloud solutions, and commitment to diversity and inclusion. Mention specific initiatives if possible.
Technical preparation
Master advanced calendar management features.,Practice organizing complex domestic/international travel.,Familiarize with Oracle's cloud and AI products.,Develop proficiency in project management tools.
Behavioral questions
Describe managing competing priorities under pressure.,How do you proactively identify executive needs?,Share an example of handling sensitive information.,How do you bring structure to ambiguous situations?
Frequently asked questions
- What are the key responsibilities for a Senior Administrative Assistant at Oracle?
- As a Senior Administrative Assistant at Oracle, you will provide comprehensive administrative and organizational support to senior executives. Key responsibilities include managing complex calendars, driving strategic time allocation, collaborating with the Chief of Staff on initiatives, supporting onboarding and event planning, managing domestic and international travel, and handling sensitive information with discretion. You'll operate with a high degree of autonomy and trust in a fast-paced environment.
- What qualifications are essential for this Senior Administrative Assistant role at Oracle?
- Oracle requires at least 5 years of experience supporting senior executives (VP/SVP/C-level), preferably in a high-growth technology environment. Essential qualifications also include experience in fast-paced, ambiguous settings, the ability to partner with Chiefs of Staff on cross-functional initiatives, strong business acumen, and exceptional organizational, problem-solving, and prioritization skills. A high level of judgment, proactivity, and executive presence is also crucial.
- How does Oracle support its employees in this Senior Administrative Assistant role?
- Oracle offers a comprehensive benefits package including medical, dental, and vision insurance, disability and life insurance, flexible spending accounts, a 401(k) plan with company match, and paid time off (vacation, holidays, sick leave). They also provide paid parental leave, adoption assistance, and an Employee Stock Purchase Plan. Oracle is committed to employee growth and development and fosters an inclusive culture.
- What does 'operational excellence' mean for a Senior Administrative Assistant at Oracle?
- For a Senior Administrative Assistant at Oracle, 'operational excellence' means driving efficiency and structure in a dynamic environment. This includes optimizing complex calendars, proactively identifying strategic time allocation, supporting or leading projects to improve operational cadence, and solving problems beyond simple meeting conflicts. It involves bringing clarity to complex situations and ensuring smooth administrative and business-critical functions.
- How important is discretion and handling sensitive information for this role?
- Discretion and the ability to handle sensitive business and organizational matters are paramount for this Senior Administrative Assistant role at Oracle. The job description explicitly states that this requires the 'highest level of discretion.' You will be privy to confidential information and must be trusted to maintain strict confidentiality.