Senior Administrative Assistant

About Oracle Cloud Infrastructure (OCI)

Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top-tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid, and multi-cloud, edge computing, and more.

Role Overview

As a Senior Administrative Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.

We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team.

Responsibilities of a Senior Administrative Assistant

• Demonstrated strong organizational skills. Handles details of a highly confidential and critical nature.
• Fast, resourceful, proactive, and with excellent follow-through.
• Ability to work in a dynamic fast-paced environment with multiple streams of input (Slack, email, and possibly text), capturing actions and completing them within an appropriate timeframe.
• Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
• Exercises critical judgment within defined procedures and practices to determine appropriate action.
• Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
• Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
• Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
• Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
• Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Creates a broad network of colleagues to draw on for information and support.
• Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
• Values align with OCI values.

Minimum Qualifications

• 4-5 years executive and/or office management experience required.
• Anticipating and solving problems proactively is essential.
• Outlook calendar management is critical.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
• BA/BS degree or equivalent.

Benefits at Oracle US

Oracle US offers a comprehensive benefits package which includes the following:

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

About Us - Oracle

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Key skills/competency

• Organizational Skills
• Calendar Management
• Proactive Problem-Solving
• Confidentiality
• Executive Support
• Communication
• Travel Coordination
• Event Planning
• Expense Management
• Microsoft Office Suite