Executive Assistant
@ Oracle

Hybrid
$118,000
Hybrid
Full Time
Posted 23 hours ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXXX***** @oracle.com
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Job Details

Executive Assistant Job Description

The Oracle Executive Assistant role provides top-level administrative and strategic support to a Vice President or higher within OCI. The ideal candidate is detail-oriented, proactive, and excellent at managing both communications and complex schedules.

Responsibilities

Executive Support & Communications:

  • Manage and optimize executive calendars.
  • Draft, edit, and manage key internal and external communications.
  • Prepare briefing documents for executive meetings.
  • Maintain CRM-style records and coordinate industry engagements.

Program & Event Management:

  • Plan and coordinate employee-facing events and team offsites.
  • Organize morale activities and leadership development events.
  • Support mentoring and employee engagement programs.

Project & Operations Management:

  • Track progress on initiatives and organizational OKRs.
  • Maintain executive dashboards, status trackers, and Confluence pages.
  • Identify operational gaps and propose data-driven solutions.

Finance & Budget Oversight:

  • Manage travel and expense submissions in compliance with budget guidelines.
  • Partner with finance to monitor team spend and process improvements.

Stakeholder & Relationship Management:

  • Collaborate across functions to gather strategic insights and build trusted relationships.

Talent Support & Organizational Development:

  • Interface with recruiting teams to manage hiring workflows.
  • Support internal mobility, succession planning, and onboarding for senior hires.
  • Mentor and coach other Executive Assistants.

Key Skills/Competency

  • Calendar Management
  • Communication
  • Project Management
  • Event Coordination
  • Stakeholder Management
  • Operations
  • Budget Oversight
  • Employee Engagement
  • CRM Systems
  • Strategic Support
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How to Get Hired at Oracle

🎯 Tips for Getting Hired

  • Research Oracle's culture: Study their mission, values, and news.
  • Tailor your resume: Highlight executive support and project tracking.
  • Focus on skills: Emphasize communication and stakeholder management.
  • Prepare examples: Share success stories in event coordination.

📝 Interview Preparation Advice

Technical Preparation

Review Confluence and CRM software.
Practice managing executive calendars.
Familiarize with expense and budget tools.
Brush up on document preparation techniques.

Behavioral Questions

Describe your time management tactics.
Explain handling confidential information.
Discuss a challenging project experience.
Share examples of stakeholder collaboration.

Frequently Asked Questions