Talent Acquisition Coordinator

Talent Acquisition Coordinator at Opus Agency

The Opus Group is a global network of award-winning marketing agencies - including Opus Agency, MAS, and Verve - delivering end-to-end experiential, event, and brand solutions. Together, they partner with more than 70 global companies to create impactful experiences around the world.

What We’re Looking For:

The Talent Acquisition Coordinator is a trusted partner with a proactive nature, impeccable attention to detail, and ability to improve processes. This person will support the Talent Acquisition team in bringing in, onboarding, and growing talent within all of our agencies, partnering with the HR Coordinator on other administrative tasks. The right person for this role is organized, a self-starter, and has exceptional communication skills. This is a stellar opportunity to grow your career within a dynamic, creative agency environment and be a part of a collaborative team.

Responsibilities:

Responsibilities typically fall into a few core areas:

Interview Scheduling & Coordination

• Provide support to the Talent Acquisition team in all recruitment related activities including scheduling candidate phone screens and interviews, communication with hiring managers, tracking headcount status.
• Coordinate calendars between candidates, recruiters, hiring managers, and interview panels.
• Manage reschedules, cancellations, and last-minute changes with professionalism and urgency.
• Assist with resume review, phone screens, and interviewing as needed.

Candidate Experience & Communication

• Serve as a primary point of contact for candidates during the interview process.
• Send interview confirmations, reminders, and follow-ups.
• Answer candidate questions about process, timing, and logistics.
• Maintain a polished, consistent employer brand voice.
• Ensure candidates feel informed, respected, and supported throughout the process.
• Facilitate new hire onboarding and orientation as needed.

Recruiting Operations & Administration

• Maintain accurate candidate records in the ATS (status updates, notes, dispositions).
• Track interview progress and ensure compliance with hiring workflows.
• Support background checks, references, and pre-employment steps as needed.

Reporting, Compliance & Process Support

• Support EEO, OFCCP, GDPR, and internal compliance requirements.
• Ensure interview documentation is completed and stored correctly.
• Identify process gaps and suggest improvements to scheduling or candidate flow.

Stakeholder & Team Support

• Partner closely with recruiters, hiring managers and HR.
• Act as a reliability anchor during high-volume hiring or peak periods.
• Support recruiting events, hiring days, and campus/interview programs.
• Assist with onboarding coordination handoff to HR team.

General Administrative Tasks

• Create and maintain templates for candidate communications.
• Support vendor coordination (background check providers, scheduling tools).

You Should Have:

• 2-3 years’ experience supporting a Human Resources or Recruitment team.
• Associates or Bachelor’s degree in Human Resources Management or related field.
• Effective verbal and written communication skills within all levels of the organization and with the public.
• Working knowledge of state / federal labor and hiring laws.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong project management skills with a proven ability to meet deadlines.
• Ability to effectively prioritize workload on multiple projects & tasks simultaneously.
• Displays strong critical thinking and analytical capabilities.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain high levels of confidentiality.
• Proficient with Microsoft Office Suite, Google Suite or related software.
• Ability to learn new software programs quickly.

What You Can Expect In Return:

• Full time position.
• Opportunities for growth and development.
• Health & Dental Insurance (choice of plans).
• 100% Employer paid short-term disability and life insurance.
• Opportunity to elect additional life insurance and LTD insurance at employee expense.
• Paid parental leave.
• Opportunity to contribute pre-tax dollars to flexible spending accounts.
• 401(K) with employer match.
• Flexibility in work schedules.
• Generous time off.

How We’ll Take Care Of You:

Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $60,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

Key skills/competency:

• Talent Acquisition
• Interview Scheduling
• Candidate Experience
• ATS Management
• HR Operations
• Compliance
• Project Management
• Communication Skills
• Confidentiality
• Google Suite