Supplier Operations Coordinator

Supplier Operations Coordinator

Who We Are

THE OPUS GROUP

The Opus Group represents a shared services model that provides administrative support to our “house of brands.” Our house of brands includes Opus, MAS and Verve. Our structure provides scalable and efficient administrative services and support that adds fuel to the growth of our brands. Operating independently, each brand serves its own clients with purposeful services and solutions. Each brand designs, creates and manages their client’s most important events and experiential campaigns.

What We’re Looking For

The Supplier Operations Coordinator is a key role responsible for ensuring supplier performance and logistics execution align with business requirements. This position serves as the primary link between internal operations teams and vendors - supporting supplier onboarding and compliance while coordinating inbound and outbound Supplier Assignments (SAs) to ensure timely delivery.

The role manages inbound requests and SA allocation, vendor documentation, operational tasks related to both Contingent Workforce Team (CWT) and Vendor Operations (VenOps), approved supplier records, while proactively identifying and recommending process improvements.

YOU SHOULD HAVE

• Associate or Bachelor’s degree in Business, Logistics, Supply Chain Management, or a related field preferred.
• Relevant experience in vendor operations, logistics coordination, procurement support, or supply chain administration may be accepted in lieu of a degree.
• Experience in supplier operations, traffic/logistics coordination, or related supply chain roles preferred.

Essential Responsibilities

• Serve as the primary administrative liaison between the organization and external suppliers to ensure operational continuity.
• Maintain and continuously update the Supplier Management System (SMS) and supplier documentation systems.
• Support supplier onboarding and integration activities for new programs and operational expansions.
• Coordinate supplier due diligence activities, including monitoring: contract renewal timelines compliance requirements such as but not limited to Insurance, certifications, and supplier qualification documentation
• Partner with CWT and Vendor Operations teams to ensure supplier readiness, service continuity, and proper documentation for supplier engagement.
• Assist operations leadership with ad-hoc supplier projects, reporting, and issue resolution.
• Identify and implement process improvements across the business workflows.
• Manage all inbound email and requests in the CWT and VenOps mail proxies respectively. Assign tasks based on request and team member bandwidth, manage email from a central location, track ownership and avoid duplicative or confusing replies.
• Serve as the central point of contact for Supplier Operations Team and internal stakeholders.
• Works closely and supports: Contingent Workforce Team (CWT), Vendor Operations (Ven Ops) teams, Legal, Agency Partners, Group Operations, AP, and other internal business stakeholders.
• Serves as a cross-functional support partner to ensure supplier compliance, continuity of process and timely delivery across business units.

Supervisory Responsibilities

None

COMPETENCIES

• Excellent organizational, documentation, and time-management skills.
• Strong cross-functional communication and vendor relationship management ability.
• Ability to work under pressure, prioritize competing deadlines, and adapt in fast-paced environments.
• Strong problem-solving capability to mitigate deliverable delays, disruptions, and process gaps.
• Proficiency with data analysis and office / ERP tools such as: Google Workspace, Microsoft 356, Salesforce

What You Can Expect In Return

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off

How We’ll Take Care Of You

Our job titles may span more than one career level. The starting salary for this role is between $46,000 and $52,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Other Duties And Acknowledgement

The above noted job description is not intended to describe, in detail, theMultitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key skills/competency

• Supplier Operations Coordinator
• Vendor Operations
• Logistics Coordination
• Supply Chain Administration
• Onboarding
• Compliance
• Process Improvement
• Vendor Relationship Management
• Google Workspace
• Salesforce