Executive Assistant (Remote)
Optro · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Job highlights
- Manage executive calendars and prioritize key initiatives.
- Arrange domestic and international travel logistics.
- Organize and execute virtual and in-person team gatherings.
- Support executive leadership with projects and presentations.
- Optimize business operations for efficiency and clarity.
About the role
About Optro
Having surpassed $300M ARR and continuing to grow, Optro is the leading audit, risk, ESG, and InfoSec platform on the market. More than 50% of the Fortune 500, including 7 of the Fortune 10, leverage our award-winning technology to move their businesses forward with greater clarity and agility. And our customers love us: Optro is top-rated on G2.com and Gartner Peer Insights.
At Optro, we inspire each other to innovate and are proud of what we are producing. We spend each day thinking of new ways to help our customers and contribute to the greater good of our company and our surrounding communities. We are all about assisting each other and breaking through barriers to create the most loved audit, risk, ESG, and InfoSec platform by our customers. This is how we have become one of the 500 fastest-growing tech companies in North America for the seventh year in a row, as ranked by Deloitte!
Why This Role is Exciting
As an Optro EA, you excel as a way maker by improving efficiencies, staying organized, and helping others. In our fast-paced, ever-evolving environment, you remain cool under pressure, intuitively prioritizing, problem-solving creatively, and staying adaptable. You build strong connections not just with executives and fellow EAs, but across all of Optro. Acting as the glue and the grease, you anticipate needs, reduce friction, and drive momentum forward. Optro EAs are force multipliers by creating leverage and clarity for executives while having fun doing it!
Key Responsibilities
- Maximize executive time to ensure prioritization of key initiatives by managing multiple complex calendars and ensuring creation of and access to applicable pre-reads and agendas.
- Develop a deep understanding of the business to intuitively make real-time adjustments and trade-offs, ensuring the right meetings happen at the right times with the right people.
- Thoughtfully arrange domestic and international travel, minimizing business impact while prioritizing executive efficiency/ease.
- Champion company culture by owning all aspects of team gatherings, both virtual and in-person, delivering exceptional experiences with a high-touch approach and an eye for meaningful details and delights.
- Attend Staff meetings, taking notes and driving action items to completion according to the prescribed timelines.
- Help prepare and drive completion of slide decks, initiatives, and special projects.
- Proactively seek opportunities to add value, enhance efficiency, drive clarity, and elevate business operations.
- Track and file expenses according to company policy.
- Some on-call/after-hours work is required.
Attributes for a Successful Candidate
- Minimum of 5 years experience supporting executive leadership in a fast-paced and dynamic environment.
- Ability to support Central time zone business hours.
- Extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate offsites across the org.
- Ability to handle competing priorities in real-time with composure, always leading with kindness regardless of the pace.
- Highly collaborative and organized with a strong attention to detail.
- Demonstrated experience in meeting management and presentation-building.
- Strong project management skills.
- Strong understanding of best practices for distributed/remote work, and a talent for optimizing processes.
- Excellent written and verbal communicator.
- Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and Zoom.
Nice to Have
- Experience supporting Sales leadership, Customer Success, or Go To Market Executives.
- Proficiency with Salesforce.
Perks (United States)
- Launch a career at one of the fastest-growing SaaS companies in North America and EMEA!
- Live your best life (LYBL)! $200/mo for anything that enhances your life.
- Comprehensive employee health coverage.
- 401(k) with company match.
- Competitive compensation & bonus program.
- Flexible vacation (exempt) / Accrued vacation (non-exempt).
- Time off for your birthday & volunteering.
- Employee resource groups.
- Opportunities for team and company-wide get-togethers!
- Parental Leave.
- Perks may vary based on eligibility/location.
Our Company Values
- Customer obsession: It starts and ends here. Consistently ask yourself how what you’re doing creates value for our customers. It’s a mindset.
- Gritty resilience: Make it happen. Find a way. Move fast, stay positive, and do what it takes.
- Drive innovation: Create the future. Continuously improve what exists and invent what’s next.
- Win, together: One team. No silos, no egos. Drive to be the best and support each other’s success.
- Growth mindset: 10x, not 10%. Think in orders of magnitude, not increments. Seek feedback, learn, and improve.
Please note that background checks are required. Qualified Applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This role may have access to highly sensitive data, including employee data, customer data, company financials, and proprietary product information.
We love building strong partnerships, but please note that Optro cannot accept unsolicited resumes from agencies. Any submissions without a signed agreement in place will not create a fee obligation.
Key skills/competency
- Executive Assistant
- Calendar Management
- Travel Arrangements
- Meeting Management
- Presentation Building
- Project Management
- Google Suite
- Slack
- Zoom
- Remote Work
Skills & topics
- Executive Assistant
- Administrative Assistant
- Support
- Calendar Management
- Travel Arrangements
- Meeting Planning
- Project Management
- Remote Work
- SaaS
- Fast-growing
How to get hired
- Tailor your resume: Highlight 5+ years supporting executives, experience with Google Suite, Slack, Zoom, and remote best practices.
- Showcase executive support skills: Emphasize calendar management, travel arrangements, event planning, and project management in your application.
- Demonstrate remote work proficiency: Detail your experience with distributed teams and optimizing remote processes to impress hiring managers.
- Prepare for behavioral questions: Be ready to discuss how you handle competing priorities with composure and kindness.
- Research Optro's culture: Understand their values like customer obsession and gritty resilience to align your answers.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Executive Assistant role at Optro?
- The Executive Assistant role at Optro is a remote position, allowing you to work from anywhere. However, you will need to be available to support Central time zone business hours and may need to travel for offsites.
- What are the core responsibilities of an Executive Assistant at Optro?
- As an Executive Assistant at Optro, you'll be responsible for maximizing executive time through complex calendar management, arranging travel, planning team gatherings, taking meeting notes, preparing presentations, and managing expenses.
- What experience is required for the Executive Assistant position at Optro?
- A minimum of 5 years of experience supporting executive leadership in a fast-paced environment is required. Experience with Google Suite, Slack, Zoom, and best practices for remote work are also essential.
- Does the Executive Assistant role at Optro require travel?
- Yes, the Executive Assistant role requires extensive experience planning and executing offsites, with the ability to travel as often as needed to facilitate these events across the organization.
- What are Optro's company values?
- Optro's company values are Customer Obsession, Gritty Resilience, Drive Innovation, Win Together, and Growth Mindset. These values guide their approach to business and customer relationships.
- What kind of perks does Optro offer for this Executive Assistant role?
- Optro offers perks such as a monthly stipend for personal enhancement, comprehensive health coverage, 401(k) with match, competitive compensation, flexible vacation, birthday/volunteering time off, and parental leave.
- How does Optro handle applications from candidates with arrest or conviction records?
- Optro considers qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
- Can agencies submit unsolicited resumes for the Executive Assistant role?
- No, Optro cannot accept unsolicited resumes from agencies. Submissions require a signed agreement to create a fee obligation.