Universal Prekindergarten Program Assistant
@ Options For Learning

West Covina, California, United States
On Site
Posted 5 days ago

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XXXXXXXXXX XXXXXXXXX XXXXXXX******* @optionsforlearning.org
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Job Details

About Options For Learning

Since 1981, Options for Learning has helped families break the cycle of poverty by providing tools for school, social, and life success. They serve over 9,600 children throughout the San Gabriel Valley.

About the Position

The Universal Prekindergarten Program Assistant supports the UPK liaison to coordinate and implement the program scope. The role involves logistical, administrative, and communication support to ensure smooth project operations and effective engagement with partners, early learning providers, school districts, and families.

Responsibilities

  • Manage program documentation and electronic files.
  • Coordinate meetings, schedules, and event logistics.
  • Prepare data for monthly and quarterly reports.
  • Assist with purchasing and maintaining records of office supplies.
  • Communicate with contacts via phone, email, and Constant Contact.
  • Create outreach materials and design visual content.
  • Research and engage new community partnership collaborations.
  • Support in-person and virtual event planning and execution.
  • Attend meetings, trainings, and in-service sessions.
  • Perform other duties as assigned.

Requirements

  • Associate’s degree or equivalent, Bachelor’s preferred in a related field.
  • At least one year of relevant experience.
  • Understanding of the Los Angeles child care system is preferred.
  • Strong multitasking, communication, and organizational skills.
  • Proficiency in Microsoft 365, Google Suite, Constant Contact, Zoom; WordPress and Canva are a plus.
  • Bilingual skills in Spanish, Cantonese, Mandarin, or Vietnamese preferred.
  • Valid California driver’s license and ability to travel across LA County.

What We Offer

  • Medical/dental/vision coverage with high premium support.
  • Organization-paid and matching retirement plan.
  • Professional growth opportunities, including free child development courses and college reimbursement.
  • Generous and flexible PTO with a four-day work week and hybrid schedule (subject to approval).
  • Mission-driven colleagues and additional benefits.

Job Specifications

This is a grant-funded, full-time, non-exempt position for fiscal years 2025-26 with possible extension. The position is based in West Covina, Calif. and may require limited evening or weekend hours.

Key skills/competency

  • administration
  • coordination
  • communication
  • documentation
  • event-planning
  • reporting
  • purchasing
  • community
  • bilingual
  • technology
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How to Get Hired at Options For Learning

🎯 Tips for Getting Hired

  • Customize your resume: Highlight administrative and coordination skills.
  • Emphasize technical tools: Showcase MS 365, Google Suite, and similar software experience.
  • Showcase bilingual ability: Include language skills if applicable.
  • Research Options For Learning: Understand their mission and community impact.
  • Prepare for behavioral questions: Provide examples on multitasking and collaboration.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft 365 and Google Suite basics.
Practice using Constant Contact and Zoom platforms.
Familiarize with WordPress and Canva functionalities.
Brush up on data management and electronic filing.

Behavioral Questions

Describe a time you met multiple deadlines.
Explain a challenging communication scenario handled well.
Share an experience of effective team collaboration.
Discuss adapting to sudden schedule changes.

Frequently Asked Questions