Senior Executive Assistant

Senior Executive Assistant

The Ontario Teachers' Pension Plan is seeking an experienced Senior Executive Assistant to provide executive administrative support to the Global Business Partner team within the People & Culture Division. This role offers the opportunity to support senior leaders with a high degree of independence, initiative, discretion, and discernment.

Who You’ll Work With

You will report to the Managing Director, Business Partner – Technology & Finance and provide support to the Global Business Partner team, as well as a team of Sr EAs across P&C and the organization.

What You’ll Do

• Actively manage, schedule, and coordinate work and the workday, identifying urgent actions and prioritizing other matters, including material preparation.
• Act as a liaison between the MD, Business Partners, and partners at all levels, both within and outside of OTPP.
• Respond to external and internal inquiries effectively, using tact, diplomacy, and judgment.
• Develop, edit, and finalize documents and presentation materials for review, often on short notice.
• Coordinate complex international travel itineraries as required.
• Collaborate with other administrators in the department to ensure consistency in processes.
• Plan meetings and events, including budget management, site selection, and catering.
• Actively manage multiple calendars, using knowledge of organizational and divisional timelines and priorities to effectively manage demand for time.
• Actively manage budgets and process invoices for the MD and Business Partners, providing regular reporting as needed.
• Perform other duties as assigned.

What You'll Need

• A minimum of 10 years of administrative assistance support.
• Degree in a related field is an asset.
• Excellent MS Office Skills: Word, Excel, and PowerPoint.
• Passion for technology and openness to learn and evolve processes using enterprise tools (e.g., CoPilot etc.).
• Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision-making.
• Strong customer-service orientation; a flexible and willing ‘can do’ attitude.
• Ability to be diplomatic, tactful, and use discretion in all situations with all levels of business partners.
• Proven ability to work independently on multiple tasks while demonstrating initiative.
• Demonstrated good judgment and creative analytical skills.
• Ability to maintain confidentiality at all times on a wide range of issues.
• Experience in an HR administrative capacity is an asset.
• Experience in managing a senior executive’s calendar using knowledge of organizational and divisional priorities to effectively manage demand for time.
• Excellent time-management, interpersonal skills, and ability to handle multiple tasks in a dynamic environment.
• Willingness to provide support outside of regular business hours when necessary.

Compensation

Pay-for-performance with base salary and annual incentive based on individual and enterprise performance. The base salary range for this level is $70,000 - $115,000. Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role.

What We’re Offering

• Numerous opportunities for professional growth and development.
• Comprehensive employer-paid benefits coverage.
• Retirement income through a defined benefit pension plan.
• The opportunity to invest back into the fund through our Deferred Incentive Program.
• A flexible work environment combining in-office collaboration and remote working.
• Competitive time off.
• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year.
• Employee discount programs including Edvantage and Perkopolis.

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background, and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted, and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

How To Apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application. Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired. Candidates must be legally entitled to work in the country where this role is located. Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers’ objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making. To learn more about how Teachers’ uses AI with your personal information, please visit our Privacy Centre.

Key skills/competency

• Executive Assistant
• Administrative Support
• Calendar Management
• Travel Coordination
• Document Preparation
• Presentation Skills
• Confidentiality
• Discretion
• MS Office Suite
• Time Management