Food & Beverage Admin Assistant
Omni Hotels & Resorts · Dallas, TX
- On site
- Full-time
- $50,000 / year
- Dallas, TX
Job highlights
- Assist Food & Beverage Directors with administrative tasks.
- Manage cost controls, payroll, and budget.
- Handle executive office reception duties.
- Process expense reports and order supplies.
- Coordinate menus, marketing, and events.
About the role
Job Summary
The Food & Beverage Admin Assistant supports the Food and Beverage Directors by managing administrative tasks, cost controls, payroll, and budget controls, while also performing executive office reception duties.
Key Responsibilities
- Distribute weekly Medallia reports to the DALDTN Food & Beverage Manager Outlook distribution list.
- Maintain the Food and Beverage Schedule, coordinating with accounting, and entering data from Oracle and Delphi reports as requested.
- Process expense reports for the Food & Beverage Director and Executive Chef, and assist other managers.
- Maintain office supplies stock for the Food & Beverage Department and order supplies via Birchstreet.
- Purchase menu and Food & Beverage Marketing related items via Birchstreet and other vendors.
- Coordinate with the Purchasing Department for P.O.s and ensure month-end accounting.
- Address invoice issues reported by the Accounting Department.
- Prepare monthly reports and paperwork for the following month.
- Assist with creating and maintaining tracking spreadsheets.
- Conduct bi-annual competitor restaurant analysis, obtaining pricing and menu information.
- Enter and track Synergy requests, and request access for new managers.
- Coordinate Food and Beverage Manager On-boarding with relevant departments.
- Maintain department bulletin boards with up-to-date information.
- Manage the Food & Beverage folder on the public drive and distribution lists.
- Create and coordinate printing of Food and Beverage Marketing collateral, abiding by Brand Standards.
- Format, print, and order restaurant menus, labels, and signs.
- Complete monthly menu price audits on Micros and track P-mix.
- Manage Open Table for all restaurants, ensuring accurate information.
- Attend meetings as designated by the Director of Food & Beverage.
- Update and distribute Server Book and In Room Dining Amenity Book.
- Maintain menu item database and assist with annual menu price audits.
- Communicate current menu file locations and update Associate Café menus.
- Send requests to Corporate to update website information and menu links.
- Update restaurant website and Facebook pages.
- Coordinate promotional items, menus, and signs for events.
- Complete other assigned Food & Beverage related duties and projects.
- Log Medallia individual performance opportunities and successes.
Qualifications
- Prior experience in food and beverage or hospitality, preferably in a 4-diamond resort.
- Customer service and prior administrative experience preferred.
- Knowledge of Microsoft Word, Excel, Delphi or similar programs.
- Excellent organizational and communication skills.
- Ability to communicate with a diverse group of associates.
- Must have or obtain required certifications (e.g., TABC and Food Handler’s).
Key skills/competency
- Food & Beverage Administration
- Hospitality Management
- Administrative Support
- Cost Control
- Budget Management
- Microsoft Office Suite
- Customer Service
- Organizational Skills
- Communication Skills
- Event Coordination
Skills & topics
- Food and Beverage
- Administrative Assistant
- Hospitality
- Hotel Operations
- Dallas Jobs
- Customer Service
- Office Administration
- Expense Reports
- Scheduling
- Purchasing
How to get hired
- Tailor your resume: Highlight specific food and beverage or hospitality experience, customer service, and administrative skills. Mention proficiency in Microsoft Word, Excel, and Delphi or similar programs.
- Craft a compelling cover letter: Emphasize your understanding of The Power of One philosophy and your passion for hospitality. Clearly state your relevant qualifications and enthusiasm for the Food & Beverage Admin Assistant role at Omni Dallas Hotel.
- Prepare for interviews: Be ready to discuss your experience with administrative tasks, cost controls, and customer service. Practice answering questions related to handling diverse communication and organizational challenges.
- Showcase certifications: Ensure you have or are willing to obtain required certifications like TABC and Food Handler's. Mentioning these upfront can demonstrate your preparedness.
Technical preparation
Master Microsoft Excel for reporting and data analysis.,Familiarize yourself with Delphi or similar hotel systems.,Practice managing schedules and calendars efficiently.,Review food and beverage cost control principles.
Behavioral questions
Describe handling multiple competing administrative priorities.,How do you ensure accuracy in financial record-keeping?,Share an experience of collaborating with diverse teams.,How would you handle a challenging guest or associate interaction?
Frequently asked questions
- What are the key responsibilities for the Food & Beverage Admin Assistant at Omni Dallas Hotel?
- The Food & Beverage Admin Assistant at Omni Dallas Hotel will support Food and Beverage Directors with administrative tasks, cost controls, payroll, and budget management. This includes distributing reports, maintaining schedules, processing expense reports, managing office supplies, coordinating purchasing, and assisting with various operational and marketing initiatives.
- What qualifications are essential for the Food & Beverage Admin Assistant role at Omni Dallas?
- Essential qualifications include prior experience in food and beverage or hospitality (preferably in a 4-diamond resort), customer service skills, and administrative experience. Proficiency in Microsoft Word, Excel, and Delphi or similar programs, along with excellent organizational and communication skills, is also required. Candidates must have or obtain TABC and Food Handler certifications.
- How can I highlight my suitability for the Food & Beverage Admin Assistant position at Omni Hotels & Resorts?
- To highlight your suitability, emphasize your specific experience in food and beverage administration and hospitality. Showcase your customer service abilities, proficiency with relevant software like Microsoft Excel and Delphi, and your strong organizational and communication skills. Mentioning any experience with cost controls, payroll, or budget management will also be beneficial.
- What is Omni Hotels & Resorts' culture like, and how does it relate to the Food & Beverage Admin Assistant role?
- Omni Hotels & Resorts operates under 'The Power of One' philosophy, empowering team members to own the guest experience. The culture values respect, gratitude, and growth, supported by training and recognition. As a Food & Beverage Admin Assistant, you'll contribute to this by ensuring smooth administrative operations that support the overall guest experience in the Food & Beverage department.
- Does Omni Dallas Hotel offer any benefits for the Food & Beverage Admin Assistant position?
- Yes, Omni Dallas Hotel offers several benefits to its associates, including complimentary parking, room and dining discounts, and access to an on-site cafeteria. These benefits contribute to making Omni Dallas a rewarding place to work in the hospitality industry.
- What kind of administrative tasks are involved in the Food & Beverage Admin Assistant role?
- The administrative tasks include managing schedules, processing expense reports, ordering office supplies, coordinating purchasing, handling invoices, preparing reports, maintaining spreadsheets, managing online reservation systems like OpenTable, and updating website and social media content. You will also assist with onboarding and maintaining department bulletin boards.