Administrative Assistant School of Human Services

About the Position

The Administrative Assistant School of Human Services at Oklahoma State University (OSU-Oklahoma City) performs skilled administrative and clerical duties including basic accounting using Excel spreadsheets under limited supervision. The role supports the Dean by handling finances, reporting, purchasing, payroll activities, and various office operations.

Essential Job Functions

• Manage all communications among students, faculty, and staff.
• Prepare and compose documents, reports, bulletins, and communications.
• Coordinate preparation of operating reports, budget expenditures and performance data.
• Handle finances including purchase orders, requisitions, coding invoices, and credit card transactions.
• Assist with inventory management and revenue bookkeeping activities.
• Coordinate enrollment procedures, tuition waivers, database entry and student information.
• Organize files, answer telephones, schedule meetings, and handle travel arrangements.
• Manage mail processing and administrative support tasks.
• Participate in professional development opportunities annually.

Required Qualifications

High School/GED required with three years of administrative support experience. Ability to prepare financial reports using Excel and work with confidential information in a professional setting.

Desired Skills & Abilities

• Proficiency with Microsoft Office including Excel, Word, Access, PowerPoint, and Outlook.
• Strong interpersonal and communication skills.
• Ability to multi-task and prioritize effectively.
• Experience with Banner and Slate is a plus.

Working Conditions and Physical Requirements

This position may require flexible working hours including some nights and weekends. Work is performed in an office environment with significant public contact and involves extended periods of sitting and use of office equipment. Some lifting may be required.

Key skills/competency

• Administrative Support
• Clerical Skills
• Financial Processing
• Excel
• Payroll
• Inventory Management
• Scheduling
• Communication
• Microsoft Office
• Customer Service