Executive Services Coordinator

Executive Services Coordinator at Office of Sport

Bring your understanding of Government and Executive and Ministerial writing skills to the Office of Sport!

Step into a role where you shape decisions and drive impact through strong stakeholder connections. Salary ranges from $113,574 to $ 125,720 + super & leave loading. Ongoing full-time opportunity based at Sydney Olympic Park location – flexible work arrangements will be considered.

About the Role

The Executive Services Coordinator manages high-quality Executive and Ministerial support for the Grants team. This role involves coordinating Ministerial correspondence and submissions, building strong relationships across the Department, and ensuring compliance with record management requirements. You will be handling tight deadlines and competing priorities, and accuracy will be important.

For more information read the full Role Description: Executive Services Coordinator

About You

Our ideal candidate will bring to the role:

• Demonstrated experience in Government, particularly in working with Ministerial stakeholders and/or Members of Parliament, will be highly regarded.
• Strong writing skills and experience in creating clear and accurate Ministerial and Executive correspondence, often involving complex and sensitive matters.
• Strong interpersonal skills and experience in managing positive stakeholder relationships to ensure timely, coordinated responses.
• Demonstrated analytical skills, with the ability to synthesize complex information from different sources to develop quality submissions.
• Excellent time management and prioritisation skills and ability to work in a fast-paced environment.
• Proficiency in using technology like TRIMs for records management and process improvements to meet guidelines.

Essential Requirements

To be eligible to apply for this position, you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. Any offer of employment will be subject to reference checks and a satisfactory National Police Check in accordance with the Disability Inclusion Act 2014.

About Us

The Office of Sport is the lead NSW Government agency for sport and active recreation. We offer a career with purpose and work that makes a difference. Delivering on our purpose of ‘Everyone Plays Here’, we are a unique workplace, where no two days are the same!

Our work is spread across NSW, with ten Sport and Recreation Centres, five Olympic Sport Venues and offices throughout the state. We provide leadership, policies, programs, funding and infrastructure to enable participation in sport and active recreation. Our work makes a difference – improving health outcomes, connecting communities and making a stronger NSW.

Our team members are collaborative, creative, hardworking and innovative, brought together by a common goal of ensuring sport and active recreation is accessible for all people in NSW.

How to Apply?

For your online application to be considered it must include:

• A cover letter outlining your interest and suitability for the role (maximum 2 pages)
• An up-to-date CV outlining experience, skills & achievements relevant to this role (maximum 3 pages)

As part of the online application process, you will be prompted to answer two targeted questions:

• Provide an example of a time you prepared Ministerial (or similar) correspondence under urgent deadlines. How did you ensure quality?
• Describe a time you managed conflict between stakeholder input and policy guidelines.

It is recommended that you use the STAR approach to ensure your response to these questions is comprehensive.

Applications close: 11:55pm 1 March 2026 Should you require further information about the role please contact Manager Grant Programs Sport, Jessica Needs, jessica.needs@sport.nsw.gov.au or 02 8754 7904

What’s in it for you?

The Office of Sport offers you the opportunity to make a direct, shared contribution and difference to sport and recreation in NSW and have a positive impact on quality of life of our clients. We offer a family-friendly and flexible working environment, competitive salaries, and generous leave entitlements. Our benefits include salary packaging, access to the Fitness Passport, the Employee Assistance Program.

Inclusion is a huge focus for the Office, internally and externally. In addition to actively promoting employment for women, people with disabilities, Aboriginal and Torres Strait Islanders, LGBTIQA+ individuals, and those from culturally and linguistically diverse backgrounds, we are also committed to increasing opportunities for everyone to participate in sport and active recreation. We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging.

We want you to bring your best self to this recruitment process. If you feel you may require any adjustments or assistance during the recruitment process, please reach out to the Talent Acquisition Team via workforcemanagement@sport.nsw.gov.au

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Key skills/competency

• Government relations
• Ministerial correspondence
• Stakeholder management
• Analytical skills
• Time management
• Records management
• TRIMs
• Policy compliance
• Communication
• Prioritization