Administrative Assistant
OES Equipment · Dallas, TX
- On site
- Full-time
- $45,000 / year
- Dallas, TX
Job highlights
- Fast-paced supply and rental equipment company.
- Assist with managing projects and deadlines.
- Process invoices and reconcile accounts.
- Requires strong communication and organizational skills.
- 1+ years administrative experience required.
About the role
Administrative Assistant
OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in person at our Dallas, TX office.
Duties and Responsibilities
The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following:
- Maintaining positive working relationships with internal and external partners.
- Reconciling PO receivers via Coupa.
- Invoice processing via Coupa.
- Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting.
- Creating and maintaining vendor and employee master files.
- Reviewing and reconciling customer statements and accounts.
- Receiving, placing, and filling customer orders and purchase orders.
- Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies.
- Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc.
Required Skills and Abilities
- Excellent listening and communication skills.
- Intermediate proficiency in Microsoft Office Suite.
- Positive interpersonal skills with strong attention to detail.
- Ability to work in both a team environment and independently.
- Ability to thrive in a multitasking environment.
Education and Experience
- 1+ years of administrative experience is required.
- Construction supply and equipment industry knowledge a plus.
- Experience with Coupa is preferred.
Physical Requirements
This is an onsite position. Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed.
About DPR Construction
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at www.dpr.com/careers.
Key skills/competency
- Administrative Assistant
- Customer Service
- Invoice Processing
- Data Entry
- Microsoft Office Suite
- Coupa
- Vendor Management
- Order Processing
- Office Management
- Attention to Detail
Skills & topics
- Administrative Assistant
- Office Management
- Data Entry
- Invoice Processing
- Customer Service
- Supply Chain
- Equipment Rental
- Dallas Jobs
- Construction Industry
- Coupa
How to get hired
- Tailor your resume: Highlight your administrative experience, proficiency in Microsoft Office Suite, and any experience with Coupa or the construction industry.
- Showcase organizational skills: Emphasize your ability to manage multiple projects, meet deadlines, and maintain accurate records.
- Demonstrate customer service: Provide examples of how you've maintained positive relationships with internal and external partners.
- Prepare for behavioral questions: Be ready to discuss your teamwork, independent work capabilities, and problem-solving skills.
- Research OES Equipment: Understand their role in the construction industry and their connection to the DPR Family of Companies.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of an Administrative Assistant at OES Equipment?
- The Administrative Assistant at OES Equipment will be responsible for a variety of tasks including managing purchase orders and invoice processing via Coupa, maintaining vendor and employee master files, reconciling customer statements, processing orders, and performing general office management duties. The role requires excellent organizational skills and attention to detail to support a fast-paced environment.
- What software skills are essential for the Administrative Assistant role at OES Equipment?
- Intermediate proficiency in Microsoft Office Suite is required. Experience with Coupa for purchase order and invoice processing is preferred and will be a significant advantage for candidates applying for this Administrative Assistant position.
- Is prior experience in the construction industry necessary for this Administrative Assistant job?
- While not strictly required, knowledge of the construction supply and equipment industry is considered a plus for this Administrative Assistant role. OES Equipment operates within this sector, so industry familiarity can be beneficial.
- What kind of work environment can I expect as an Administrative Assistant at OES Equipment?
- OES Equipment is described as a fast-paced supply and rental equipment company. The Administrative Assistant will be an integral part of the team, working in person at the Dallas, TX office and contributing to managing multiple projects and deadlines.
- What are the minimum educational or experience requirements for the Administrative Assistant position?
- A minimum of 1 year of administrative experience is required for this Administrative Assistant position. While a specific degree isn't listed, the emphasis is on practical experience and relevant skills.
- How important are communication and interpersonal skills for this Administrative Assistant role?
- Excellent listening and communication skills, along with positive interpersonal skills, are crucial for this Administrative Assistant role. You will be maintaining relationships with both internal and external partners, which requires strong people skills and a detail-oriented approach.
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