Event Executive Hospitality

Event Executive (Experiences) (Hospitality)

Octagon is seeking an Event Executive to join our skilled and dynamic hospitality team. The EE will be able to work on multiple projects simultaneously, delivering a collection of hosting and hospitality experiences. If you thrive on creating unforgettable moments and the idea of combining travel with world-class events excites you, this role is an ideal fit! You'll work closely with a tight-knit, service-oriented team committed to delivering seamless, elevated hospitality experiences.

The Work You’ll Do

• Plan and implement hospitality-focused events including vendor research, merchandise management, and event communications
• Coordinate projects with outside vendors and internal resources
• Learn and lead sophisticated guest registration systems
• Develop a knowledge and understanding of client’s content topics, priorities and business initiatives
• Manage agendas and take detailed notes for weekly meetings with both internal and external partners
• Coordinate status details on pre-event meeting agendas, i.e., transportation, F&B, and other activities
• Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
• Provide hands-on event staffing and oversight
• Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses, to ticketing management
• Generate recap documents of each event including key metrics and recommendations
• Manage inventory, track shipments, and ensure timely and accurate delivery of uniforms & gifting materials
• Provide regular inventory and fulfillment status updates to internal stakeholders
• Additional projects as assigned, which may include: assistance on other events/programs, competitive research, POVs, property research, etc.

The Bigger Team You’ll Join

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world. The world needs play more than ever. Are you a Playmaker?

Who We’re Looking For

• A passion for and expertise in sports, entertainment, gaming, music and/or celebrity & lifestyle culture
• At least 1 year of related experience, previous hospitality experience is preferred
• A team-player who wants to know what others are working on and wants to help
• A self-starter who can balance multiple projects on strict timelines simultaneously
• Flexible and adaptable in working with various personalities
• Excellent interpersonal skills, both written and oral
• Ability to thrive under pressure and problem solve; offering creative solutions
• A go-getter who demonstrates initiative and embraces new challenges
• Proficiency with Microsoft Office suite; particularly Excel, PowerPoint, Word
• Though not a requirement, fluency in a second language is a plus
• A jetsetter: your bags are packed and you are excited about traveling
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

Key skills/competency

• Event Planning
• Hospitality Management
• Experiential Marketing
• Project Coordination
• Vendor Management
• Client Relations
• Event Execution
• Inventory Management
• Travel Coordination
• Microsoft Office Suite