
Office Manager - **Sign on Bonus - $1500**
OCLI Vision · Philadelphia, PA
- On site
- Full-time
- $75,000 / year
- Philadelphia, PA
Job highlights
- Manage clinic operations and staff.
- Oversee budgets, billing, and supplies.
- Ensure smooth patient flow and registration.
- Requires 3-5 years medical practice management.
- EMR system experience is essential.
About the role
Office Manager
Sign On Bonus - $1,500
Spectrum Vision Partners (SVP) and OCLI Vision (OCLI) collaborate to deliver exceptional eye care. SVP, a management services team, supports OCLI Vision, a leading multi-specialty ophthalmology network in the U.S. Our distinctive model and collaborative culture set us apart, enabling us to serve our patients effectively. We prioritize building a positive culture with every hire, focusing on creating great teams and ensuring employee satisfaction. We encourage internal promotions and offer comprehensive benefits including medical, dental, and vision coverage, a matching 401K, and generous Paid Time Off (PTO).
We are eager to learn about your experience and how you can contribute to our team culture. We value your relevant skills and capabilities, but we are even more interested in your positive attitude and adaptability.
The Opportunity At Hand
We are seeking a dedicated Office Manager to oversee the administrative functions of one of our clinics. Your responsibilities will encompass supervising office staff, managing budgets, handling billing, ordering supplies, maintaining records, and ensuring the smooth day-to-day operation of the clinic.
To excel in this role, you should possess excellent organizational and time-management skills. The ideal candidate will also demonstrate strong interpersonal skills, a dedication to customer service, and experience managing multiple medical practices.
Our Expectations Of You
- Supervise the office staff and oversee the day-to-day operations of the clinic.
- Manage all HR-related activities within the clinic.
- Ensure the reception area is clean, organized, and welcoming.
- Manage office operations and procedures, including patient registration, patient checkout, record creation, and record management systems, ensuring efficient patient flow.
- Maximize office productivity through effective triage of physician schedules, staff scheduling, task planning, assignment, direction, and proficient use of relevant software.
- Maintain an adequate supply of necessary office and clinical equipment to minimize downtime.
- Monitor office schedules and patient flow, and provide backup support to clinic staff as needed.
- Responsible for staff training and making recommendations for improvement to administration.
- Stay informed about trends and advancements in ophthalmology.
What You'll Need To Succeed
- 3-5 years of experience managing a medical practice.
- Extensive experience with an Electronic Medical Record (EMR) system.
- Exceptional attention to detail and outstanding time management skills.
- A strong, empathetic leadership style and the ability to collaborate effectively within a team.
Who We Are
Our esteemed healthcare team includes leading experts in ocular medicine. Our senior management team brings over 200 years of collective experience in the eye care industry, having partnered with some of the nation's most renowned practices. Our providers are adept at diagnosing and treating complex ocular, oculoplastic, and retinal conditions, and are uniquely qualified to provide lifelong care for patients from childhood to adulthood. We are committed to building enduring patient relationships.
With a workforce of nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and more than 110 surgeons, doctors, and medical professionals. Our portfolio includes OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and other prominent brands.
At Spectrum Vision Partners, we recognize that fostering diversity and an inclusive work environment is crucial for our impact and success. We strive to create an environment where no individual is disadvantaged due to their background. We offer equal employment opportunities irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. Our commitment to maintaining a bias-free workplace, free from harassment, includes respecting cultural diversity and adhering to all applicable laws. We expect our business partners, suppliers, clients, and all team members to uphold these commitments.
Key skills/competency
- Office Management
- Medical Practice Management
- Staff Supervision
- Budget Management
- Patient Flow Optimization
- EMR Systems
- HR Management
- Supply Chain Management
- Customer Service
- Ophthalmology Trends
Skills & topics
- Office Manager
- Medical Practice Management
- Clinic Operations
- Staff Supervision
- Budget Management
- EMR Systems
- Healthcare Administration
- Patient Flow
- HR Management
- Ophthalmology
How to get hired
- Tailor your resume: Highlight medical practice management, EMR experience, and leadership skills.
- Craft a compelling cover letter: Emphasize your positive attitude, flexibility, and customer service focus.
- Prepare for interviews: Be ready to discuss your experience managing staff and clinic operations.
- Showcase your leadership: Demonstrate your ability to train staff and improve efficiency.
- Understand OCLI Vision: Research their patient-focused approach and collaborative culture.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the sign-on bonus for the Office Manager position at OCLI Vision?
- The Office Manager role at OCLI Vision offers a sign-on bonus of $1,500.
- What are the key responsibilities of an Office Manager at OCLI Vision?
- Key responsibilities include supervising staff, overseeing daily operations, managing budgets, billing, ordering supplies, maintaining records, and ensuring efficient patient flow.
- What qualifications are needed to become an Office Manager at OCLI Vision?
- You'll need 3-5 years of experience managing a medical practice, extensive EMR system experience, strong organizational and time management skills, and effective leadership abilities.
- Does OCLI Vision offer benefits for its employees?
- Yes, Spectrum Vision Partners/OCLI Vision offers medical, dental, and vision coverage, a matching 401K, and generous PTO.
- What is the work environment like at OCLI Vision?
- OCLI Vision fosters a collaborative culture that values employee happiness, promotes from within, and emphasizes a positive attitude and flexible mindset.
- Is experience with EMR systems required for the Office Manager role?
- Yes, extensive experience with an EMR system is a required qualification for the Office Manager position.
- How does OCLI Vision promote diversity and inclusion?
- OCLI Vision is committed to cultivating diversity and an inclusive work environment, offering equal employment opportunities regardless of background and ensuring a bias-free workplace.
- What kind of leadership skills are important for this Office Manager role?
- The role requires strong, empathetic leadership, the ability to work well as part of a team, and the capacity to train staff and make recommendations for administrative improvements.
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Office Manager - **Sign on Bonus - $1500**
OCLI Vision · Philadelphia, Pennsylvania, United States