Administrative Assistant - Finance and Administ...
@ NYU Langone Health

New York, NY
$60,000
On Site
Full Time
Posted 1 day ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXXXX***** @nyulangone.org
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Job Details

Overview

NYU Langone Health is a fully integrated health system known for exceptional patient outcomes. With top clinical rankings and extensive facilities in New York and Florida, NYU Langone Health continues to set industry standards. Join us as an Administrative Assistant - Finance and Administration to support our operational excellence.

Position Summary

The candidate will provide a wide variety of administrative support including managing calendars, preparing reports and databases, processing travel and expense reports, coordinating conference calls, and offering general clerical support. This role serves as backup for Executive Assistants and Project Assistants.

Job Responsibilities

  • Provide administrative support to maintain and improve workflow efficiency.
  • Manage word processing tasks including composing and proofreading correspondence.
  • Prepare and compile reports and data from various sources.
  • Schedule appointments and coordinate meetings including teleconferences and video calls.
  • Develop filing systems, manage mail distribution, and perform general clerical tasks.
  • Offer reception support by greeting clients and resolving inquiries as needed.

Minimum Qualifications

Associate's degree in a related field and a minimum of three years of related administrative experience. Proficient in Microsoft Office Suite (Word, Excel, Access), with strong writing, communication, and multitasking skills. Ability to type at least 50 net words per minute.

Preferred Qualifications

Five years of responsible administrative experience and effective communication at all organizational levels.

Benefits & Culture

NYU Langone Health offers comprehensive benefits including wellness programs, financial security benefits, generous time-off policies, and employee resource groups. Join a supportive environment committed to enhancing your overall quality of life.

Key skills/competency

administrative support, scheduling, report preparation, Microsoft Office, communication, clerical, calendar management, data compilation, travel coordination, customer service

How to Get Hired at NYU Langone Health

🎯 Tips for Getting Hired

  • Research NYU Langone Health: Review company culture, values, and latest news online.
  • Customize your resume: Highlight administrative support and Microsoft Office skills.
  • Prepare for interviews: Practice scheduling and communication scenarios.
  • Address experience gaps: Emphasize relevant past administrative roles.

📝 Interview Preparation Advice

Technical Preparation

Enhance Microsoft Excel skills.
Practice advanced Word document formatting.
Learn database management basics.
Familiarize with travel expense software.

Behavioral Questions

Describe a time you managed conflicting priorities.
Explain how you handle last-minute schedule changes.
Discuss your approach to team communication.
Share an experience of solving administrative challenges.

Frequently Asked Questions