Administrative Assistant Specialist

About the Opportunity at NTT DATA North America

NTT DATA strives to hire exceptional, innovative, and passionate individuals. As an Administrative Assistant Specialist, you will join an inclusive, adaptable, and forward-thinking organization, supporting two executives in the Plano, Texas office.

This role focuses on performing essential clerical tasks, coordinating calendars, managing travel logistics, and facilitating meetings to ensure the smooth operation of executive functions.

Positions General Duties

• Coordinating the executives’ daily schedule and managing deliverables.
• Managing confidential documents containing sensitive employee, account, and client data.
• Supporting executives during key meetings, including note-taking and action item follow-up.
• Organizing internal and external meetings, preparing materials, and setting up meeting rooms.
• Proactively carrying out administrative tasks such as creating presentations, reports, and communications.
• Reviewing outgoing materials for internal consistency and compliance with company policies.
• Managing and maintaining executive documentation in SharePoint and other directories.
• Coordinating special projects and department activities.
• Performing other administrative duties as required.

Requirements for this Role

Successful candidates for the Administrative Assistant Specialist role will possess the following:

• Ability to work from the Plano, TX location 30-50% starting in January.
• Exceptional customer service skills.
• Ability to coordinate effectively with C Suite clients.
• Excellent organization and time management skills.
• Advanced working knowledge of Microsoft Office Suite.
• High proficiency in creating compelling PowerPoint presentations.
• Ability to manage calendars efficiently within Microsoft Outlook.
• Excellent writing, analytical, and problem-solving skills.
• Ability to effectively respond to shifting and complex priorities.

Preferences

• Previous Project Management or coordination experience is strongly preferred.

Basic Qualifications

• At least 10 years of experience as an Executive Assistant or in a similar administrative role.
• College or University diploma in a Business discipline or equivalent education and work experience.
• 3 years of experience booking international travel.

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. The company is committed to accelerating client success and positively impacting society through responsible innovation, providing unmatched capabilities in AI, cloud, security, connectivity, data centers, and application services. As a Global Top Employer with experts in over 50 countries, NTT DATA is part of NTT Group, which invests over $3 billion annually in R&D.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Microsoft Office Suite
• PowerPoint Proficiency
• SharePoint Document Management
• Confidentiality
• Meeting Coordination
• Project Coordination
• Customer Service