Executive Coordinator

Executive Coordinator at NSW Health

The Bureau of Health Information (BHI) is a board-governed organization providing independent reports on the performance of the NSW public healthcare system. BHI's primary purpose is to deliver timely, accurate, and comparable information to enhance accountability and inform efforts for healthcare improvement. Their vision is to be the trusted provider of healthcare performance information, supporting continuous improvement in patient experiences and outcomes in NSW.

This Executive Coordinator position reports directly to the Director Corporate Affairs, assisting with the optimal delivery of the Corporate Affairs portfolio. This broad portfolio includes secretariat duties, recruitment, staff onboarding, procurement, corporate governance, and finance and procurement management. The role provides essential support for organizational-wide meetings, projects, and high-level executive services to the Chief Executive Office and BHI Management Team. It demands strong organizational skills, accuracy, forward planning, prioritization, flexibility, and adaptability.

About Us

The Bureau of Health Information (BHI) is a board-governed organisation that provides independent reports on the performance of the NSW public healthcare system. BHI’s primary purpose is to provide timely, accurate and comparable information on the performance of the NSW public healthcare system in ways that enhance the system’s accountability and informs efforts to improve healthcare. Our vision is that BHI is the trusted provider of healthcare performance information, that our information is used to inform decisions, and that this information supports continued improvement to patients’ experiences and outcomes of care in NSW.

About The Opportunity

The Executive Coordinator reports directly to the Director Corporate Affairs and assists with the optimal delivery of the Corporate Affairs portfolio to support BHI in achieving its strategic and work plan objectives. This portfolio is broad and includes for example secretariat duties, recruitment, staff onboarding, procurement functions, corporate governance and finance and procurement management. The position provides support for organisational-wide meetings, projects and priorities as well as a range of high-level executive services to the Chief Executive Office and BHI Management Team. The position requires strong organisational skills with focus on accuracy, forward planning and prioritising work. The role requires someone who is flexible and able to quickly adapt to meet different needs. BHI's Corporate Affairs team primarily supports the BHI Board, Board Committees, Chief Executive and BHI Management Team.

For Your Application to be Considered

To Submit Your Application, Please Provide:

• Your resume (maximum five pages)
• A cover letter and completed online questionnaire addressing each of the following selection criteria.

Selection Criteria

• Tertiary qualifications or equivalent experience in business management or in a relevant discipline.
• High level of written and verbal communication skills including experience with preparation of agendas, minutes, maintenance of action logs and handling confidential matters.
• High level of interpersonal and negotiation skills and the ability to work collaboratively within and across teams, with a strong focus on multitasking and attention to detail.
• Demonstrated understanding of budget management and processes and performance reporting.
• Experience and familiar with key NSW Government corporate requirements including HR, procurement and financial processes.
• Outstanding organisational skills with the ability to plan and prioritise work and to identify innovative solutions.
• Demonstrated experience with diary management, dealing with senior stakeholders and their offices.
• Proficiency with all MS Office applications, experience with records management systems (SharePoint administrator skills will be considered an advantage) and enthusiasm to learn and apply new skills required for BHI business and corporate systems.

Need More Information?

Click here for the Position Description. Find out more about applying for this position. Learn more about the Bureau of Health Information.

Additional Information

Applicants will be assessed against the selection criteria in the Position Description. NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs. This is a permanent position and requires full working rights in Australia (e.g. Australian citizenship/ permanent resident). If you currently hold a temporary visa that allows you to live and work in Australia, you may be eligible for employment opportunities in line with the conditions of your visa.

Contact People

Please contact the Hiring Manager, Nadine Hackl on nadine.hackl@health.nsw.gov.au if you have any questions about this role. For Aboriginal candidates who would like to talk to the CEC Aboriginal Workforce Consultant, please contact HSNSW-AboriginalCareers@health.nsw.gov.au. Support is also available through the Stepping Up website. If interview adjustments are required, please contact HSNSW-PillarsPC@health.nsw.gov.au at the time the interview invitation is issued, or as soon as reasonably possible. Requests for adjustments will be considered in line with NSW Health requirements.

Key skills/competency

• Business Management
• Corporate Affairs
• Secretariat Duties
• Project Coordination
• Budget Management
• Corporate Governance
• Procurement
• Stakeholder Management
• MS Office
• SharePoint