Coordonnateur.rice administration
Norton Rose Fulbright · Calgary, AB
- On site
- Full-time
- CA$68,000 / year
- Calgary, AB
Job highlights
- Coordinate marketing projects and administrative tasks.
- Manage vendor agreements and client inquiries.
- Support brand campaigns and internal systems.
- Utilize Microsoft Office and CRM software.
- Bilingualism in French and English is an asset.
About the role
Administrative Coordinator
Norton Rose Fulbright is seeking an Administrative Coordinator for a 4-day work week. This role involves supporting service initiatives through project coordination and administrative task management. The ideal candidate will possess excellent organizational, problem-solving, and client support skills, with the ability to adapt and anticipate needs to enhance client and market programs.
Project Coordination
- Coordinate marketing projects, clarifying needs and deadlines with stakeholders, and ensuring adherence to all standards and timelines.
- Support brand campaigns and process merchandise orders.
- Contribute to updating and maintaining the SharePoint intranet.
- Oversee outsourced initiatives such as printing and translation.
- Coordinate client survey meetings, internal meetings, and manage tables for awards events.
- Complete new client inquiry forms.
- Manage suites and tickets for sports events.
Administrative Support
- Process invoices and manage vendor agreements and team contracts in compliance with firm policies and procedures.
- Accurately enter and confirm purchase order information in the system.
- Coordinate with Clients and Markets team members to ensure purchase order and procurement data meet requirements.
- Request information on virtual credit card expenses and reconcile these expenses.
- Assist with data entry and updates in the CRM as needed.
- Coordinate budgets and facilitate regular updates to the national team.
What You Offer
- A strong commitment to continuous learning, professional development, and personal initiative.
- Ability to clarify ambiguous situations in a dynamic environment.
- Proven experience in project coordination and understanding of tasks required for project deliverables and administrative support.
- Undeniable interpersonal skills and a proactive, solution-oriented, and client-focused approach.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); good knowledge of Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset.
- Ability to work independently and adapt to changing priorities in a dynamic environment.
- Bilingualism (French and English) is a significant asset.
Norton Rose Fulbright is a large international law firm with a global presence, serving an international clientele. Proficiency in both French and English is required due to the nature of the professional services provided.
The indicated salary ranges reflect the typical range for this position in the specified region. Compensation will be determined based on individual qualifications and market factors. Salary will be discussed and negotiated during the interview.
Locations and Salary Ranges:
- Toronto: $55,000 - $68,000
- Ottawa: $53,800 - $66,400
- Vancouver: $53,800 - $66,400
Join a proactive and modern firm offering an exceptional professional experience in an inclusive and collaborative work environment. We foster a culture of excellence, client service, flexibility, respect, diversity, and transparency, striving for an inclusive and equitable environment where everyone can thrive.
For more information on our Diversity, Equity, and Inclusion initiatives, please visit: Diversity, Equity, and Inclusion | Canada | Global Law Firm | Norton Rose Fulbright
Reasonable accommodation may be provided during the recruitment process. Please indicate if you require accommodation.
Successful candidates may be required to provide proof of recommended vaccinations. Norton Rose Fulbright has a duty to accommodate individuals unable to vaccinate for protected reasons.
Key skills/competency
- Administrative Coordinator
- Project Coordination
- Microsoft Office Suite
- Client Service
- Organizational Skills
- Problem Solving
- Vendor Management
- CRM
- Bilingualism
- Budget Management
Skills & topics
- Administrative Coordinator
- Project Coordination
- Marketing Support
- Client Service
- Office Administration
- Vendor Management
- Microsoft Office
- CRM
- Bilingual
- Legal Administration
How to get hired
- Tailor your resume: Highlight your project coordination and administrative support experience, emphasizing client service and organizational skills.
- Showcase bilingualism: Clearly state your proficiency in French and English, as it's a significant asset.
- Emphasize Microsoft Office proficiency: Detail your advanced skills in Word, Excel, and PowerPoint, and mention any experience with Power BI or Teams.
- Prepare for interviews: Be ready to discuss how you clarify ambiguous situations and your proactive, solution-oriented approach.
- Research Norton Rose Fulbright: Understand their global presence, client focus, and commitment to diversity and inclusion.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Administrative Coordinator role at Norton Rose Fulbright?
- The Administrative Coordinator role at Norton Rose Fulbright operates on a 4-day work week with a requirement to be in the office. The position is available in either the Montreal or Toronto office.
- Is bilingualism required for the Administrative Coordinator position at Norton Rose Fulbright?
- While not strictly required, bilingualism in French and English is considered a significant asset for the Administrative Coordinator role at Norton Rose Fulbright due to the international nature of the firm and its client services.
- What are the key responsibilities of an Administrative Coordinator at Norton Rose Fulbright?
- Key responsibilities include coordinating marketing projects, managing administrative tasks such as invoicing and vendor agreements, supporting brand campaigns, maintaining the intranet, and assisting with client inquiries and event management.
- What software proficiency is expected for the Administrative Coordinator role at Norton Rose Fulbright?
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is expected. Knowledge of Power BI, iManage, Microsoft Teams, and basic accounting principles is considered an asset.
- What is the typical salary range for an Administrative Coordinator at Norton Rose Fulbright in Toronto?
- For the Administrative Coordinator position in Toronto, the typical salary range is between $55,000 and $68,000 annually. Actual compensation will be negotiated based on individual qualifications and market conditions.
- Does Norton Rose Fulbright offer opportunities for professional development for an Administrative Coordinator?
- Yes, Norton Rose Fulbright emphasizes a strong commitment to continuous learning, professional development, and personal initiative for its employees, including Administrative Coordinators.
- How does Norton Rose Fulbright support diversity and inclusion in its hiring process for the Administrative Coordinator role?
- Norton Rose Fulbright is committed to diversity, equity, and inclusion and strives to create an inclusive environment. They also offer reasonable accommodation during the recruitment process for the Administrative Coordinator position.