Education Coordinator - Cardiac Surgery

Education Coordinator - Cardiac Surgery

Northwestern Medicine is seeking a purpose-driven Education Coordinator to join their team. This role involves the operational and financial management of accredited/non-accredited medical education training programs, requiring a deep understanding of national accreditation policies and hospital procedures. The coordinator will manage long-range planning, trainee recruitment, database maintenance, and communication with faculty and trainees.

Key Responsibilities:

• Administration: Support program directors, maintain databases, manage filing systems, and develop schedules.
• Budgets & Financial: Monitor program budgets, process payments, assess equipment needs, and manage purchasing.
• Communication, Outreach & Recruitment: Handle 'match' responsibilities, manage application systems, organize meetings, create program advertising, maintain the program website, and respond to inquiries.
• Evaluation: Facilitate evaluation processes for trainees, programs, and faculty; recommend workflow improvements.
• Human Resources: Oversee trainee orientation, manage onboarding requirements, and process initial paperwork for visa requests.
• Program Development: Assist with accreditation preparations and policy development; understand program curriculum and educational goals.
• Regulatory Compliance: Ensure compliance with ACGME and hospital policies; track trainee licensing, contracts, and duty hours.
• Trainee Support: Provide administrative support and guidance to trainees, coordinate rotations, and act as a liaison between trainees and hospital administration.
• Supervision: Offer administrative guidance to trainees and potentially train new coordinators.

Qualifications:

• Bachelor’s degree or equivalent combination of education and experience required.
• One year of experience in program/project administration or a relevant field required.
• Previous program administration experience in undergraduate or graduate medical education is preferred.

Benefits:

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental, and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Key skills/competency:

• Program Administration
• Medical Education
• Accreditation Compliance
• Budget Management
• Trainee Recruitment
• Database Management
• Communication Skills
• Regulatory Compliance
• Financial Management
• Project Management