Executive Assistant
Norfolk and Norwich University Hospitals NHS Foundation Trust
Job Overview
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Job Description
Executive Assistant - Group Office
We are seeking an organised and proactive Executive Assistant to join the Group Office at Norfolk and Waveney University Hospital Group. This pivotal role provides high-level administrative and secretarial support to the Group Chief Executive and the Group Chair, ensuring their effectiveness in focusing on strategic priorities.
Key Responsibilities:
- Manage complex and competing priorities, offering end-to-end support for the Group Chief Executive and Group Chair.
- Proactively manage multiple diaries, organise meetings and events, and ensure timely preparation of agendas, papers, and briefing packs.
- Take accurate minutes, track action items to deadlines, and draft/quality-assure correspondence and briefings.
- Serve as a first point of contact for internal and external enquiries with discretion and initiative.
- Produce high-quality documents and presentations to corporate standards.
- Support discrete projects as required.
Decision Making:
- Prioritise and reshape diaries and meeting requests based on urgency, strategic importance, and stakeholder considerations.
- Determine necessary information for senior leader briefings and chase contributions to meet deadlines.
- Resolve routine enquiries and issues on behalf of senior leaders, escalating only when appropriate.
About Norfolk & Waveney University Hospitals Group (NWUHG):
The newly formed NWUHG is dedicated to placing people and culture at the heart of its transformation. By working as a unified system, the Group is enhancing workforce development, improving staff experience, and fostering consistent, supportive leadership across its three hospitals. This approach facilitates better training, improved well-being support, and a stronger culture rooted in compassion, flexibility, and continuous learning. This focus also supports national priorities, ensuring a skilled and adaptable workforce ready for future care models, and strengthens NWUHG's overall performance through improved quality, resilience, and sustainability.
Employee Benefits:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted Gym memberships
- Generous pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service
- Free 24 hour confidential counselling support
- On-site Nursery
- On-site cafes with staff discounts
- Support in career development
- Flexible staff bank
- Salary sacrifice schemes (lease cars, Cycle to Work, home electronics)
Contact Information:
For further details or informal visits, please contact:
Name: Rees Millbourne Job title: Group Chief of Staff Email: Rees.Millbourne@nnuh.nhs.uk Telephone: 01603 287454
Key skills/competency:
- Executive Assistant
- Administrative Support
- Diary Management
- Meeting Coordination
- Minute Taking
- Correspondence Drafting
- Confidentiality
- Discretion
- Initiative
- Organisational Skills
How to Get Hired at Norfolk and Norwich University Hospitals NHS Foundation Trust
- Tailor your resume: Highlight experience with diary management, minute-taking, and handling confidential information relevant to the Executive Assistant role.
- Address core competencies: Emphasize your organisational skills, proactivity, sound judgment, and ability to manage competing demands in your application.
- Showcase discretion and initiative: Provide examples of how you have handled sensitive information and independently resolved issues in previous roles.
- Research the Trust: Understand the mission and values of Norfolk and Norwich University Hospitals NHS Foundation Trust and the NWUHG, and articulate how you align with them.
- Prepare for interview: Be ready to discuss your experience in supporting senior executives and how you would prioritise tasks and manage stakeholder relationships.
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