Staff Accountant

Staff Accountant

The National Kidney Foundation of Michigan (NKFM) is seeking a detail-oriented and mission-driven Staff Accountant to join their finance team. This remote position plays a critical part in supporting grant administration, payroll processes, and overall accounting operations within a dynamic, values-driven organization.

Key Responsibilities

Grant Administration

• Manage grant billing processes accurately and on time.
• Prepare monthly, quarterly, annual, and final grant reports and budgets.
• Interpret and ensure compliance with federal, state, and foundation grant requirements.
• Monitor grant balances and communicate with program managers on projected expenditures.
• Record journal entries and ensure proper general ledger and program coding.
• Track and follow up on grant receivables.
• Review wage allocations and grant-related budgets for accuracy.
• Prepare and amend grant budgets, including annual organizational grant budgets.
• Lead bi-weekly staff allocation meetings.
• Review expense reports and accounts payable coding.

Payroll Administration

• Support staff with payroll system access and coding issues.
• Prepare and manage staff allocations and schedules.
• Review timecards, approvals, and total hours; send reminders as needed.
• Maintain payroll schedules, including holidays and system setup.
• Ensure accuracy of labor distribution codes.
• Manage employee status updates in the payroll system.
• Process timecard adjustments, including FMLA-related updates.
• Prepare payroll adjustments each pay period.

Audit & Compliance

• Assist with preparation for the annual Single Audit.
• Reconcile grant activity and ensure compliance.
• Complete CFDA reporting requirements.
• Respond to auditor inquiries and documentation requests.

Additional Responsibilities

• Foster positive working relationships with staff, volunteers, and stakeholders.
• Contribute to team problem-solving and continuous improvement efforts.
• Maintain professionalism, confidentiality, and integrity in all work.
• Prioritize multiple projects and meet deadlines with accuracy and efficiency.
• Support team members and promote best practices within the department.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• Minimum of 3 years of relevant accounting experience with demonstrated success in grant billing.
• Strong proficiency in Microsoft Excel and working knowledge of MS Office and Outlook.
• Experience with accounting systems and databases.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.

Working Conditions

• Hybrid work environment (combination of remote and in-office work).
• Occasional attendance at off-site meetings required.
• Standard 40-hour workweek, with occasional evenings or weekends as needed.
• Light physical activity (sitting, standing, bending, lifting lightweight materials).

Benefits

• Health, Dental, and Vision Insurance
• AD&D Insurance
• Mileage Reimbursement
• 403(b) Retirement Plan with an employer paid annual retirement contribution of 6% of the employee’s salary after 1 year of service.

Key skills/competency

• Staff Accountant
• Grant Administration
• Payroll Administration
• Audit and Compliance
• Accounting Systems
• Microsoft Excel
• Financial Reporting
• Journal Entries
• General Ledger
• Problem-Solving