Senior Executive - Administration

@ Nexdigm

About Nexdigm

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Job Summary

The Senior Executive - Administration manages day-to-day office operations, vendor coordination, facilities management, and supports accounts payable ensuring timely vendor invoice submissions. The role demands high organization, close coordination with internal departments and external vendors, and flexibility for client assignments.

Key Responsibilities

• Office Management & Facility Support: Oversee office operations including housekeeping, pantry, stationery, courier services, front-desk supervision, security, facility repairs, and inventory management.
• Vendor & Contract Management: Manage vendor relationships, negotiate service agreements, maintain records, and ensure documentation is current.
• Accounts Payable Coordination: Verify vendor invoices, ensure documentation compliance, process invoices for timely payments, and follow up on discrepancies.
• Travel & Logistics: Arrange domestic and international travel, manage flight, hotel bookings, and support corporate event logistics.
• Compliance & Documentation: Maintain lease, insurance, licenses, and compliance documents for audits and regulatory requirements.
• Employee & Interdepartmental Support: Assist with onboarding, serve as a contact point for administrative queries, and coordinate facility updates.

Requirements

4–6 years of experience in office administration with exposure to accounts payable processes. Proficient in MS Office (Excel, Word, PowerPoint). Strong coordination, documentation, and communication skills. Ability to multitask, work independently, and meet deadlines.

Desirable Skills

• Knowledge of invoice processing and basic accounting entries.
• Experience in mid-to-large corporate admin and accounts payable functions.
• Understanding of compliance, vendor audits, and documentation standards.
• Flexibility in working hours and on client assignments at various locations.

Hiring Process

Includes a technical interview assessment covering both technical and behavioral aspects. Your interaction will be comprehensive as Nexdigm values its people highly.

Key skills/competency

• Office Management
• Vendor Coordination
• Accounts Payable
• Facility Management
• MS Office
• Compliance
• Documentation
• Travel Logistics
• Onboarding
• Client Assignment