Office Assistant

Office Assistant 2

Duties Description

• Answer phones (handling daily inquiries from employees, supervisors, Division HQ, Admin HQ, vendors and other non-Thruway calls).
• Monitor Thruway radio traffic (also respond/use radio).
• Enter Time & Attendance data (Kronos, LAM, TAM).
• Enter Thruway Maintenance Management System (TMMS) data (daily entry of employee work project information).
• P-Card Clerk duties (daily/monthly data entry and reconciliation duties).
• Inventory management (manage stockroom inventory – receiving/distribution, conduct spot checks).
• Manage/monitor bulk items including fuel and salt supply levels.
• Coordination of tool complement program and semi-annual clothing program.
• Coordination of inter-office mail and paperwork (injury reports, medical documentation, leave of absence requests, new employee paperwork).
• Coordination of mandatory training rosters and TMW trainee paperwork.
• Responsible for all clerical functions in the Kingston Section.
• Tracking of all employees’ accrual usage.
• Responsible for distributing and tracking bulletins, directives, and internal postings daily for all Kingston Sections.
• Works as a liaison with the Albany Division Administration Office to complete tasks related to administrative, personnel/payroll issues, such as injury reports, medical documentation, leave of absence requests, lost check inquiries, direct deposit for Kingston Section employees.
• Coordinates mandatory training rosters.
• Maintains the flow of paperwork so that Kingston Section can operate smoothly regarding issues with administrative paperwork and procedures stay functional daily.

Qualifications

Minimum Qualifications:

• One year of clerical experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

This is a Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance. We offer FREE onsite employee parking. ADDITIONAL PAY INFORMATION: The salary range for this position includes all applicable annual components of pay which are: Base Pay Range from Hiring Rate $19.48 up to Job Rate $28.25 Recruitment & Retention Pay: $3.37. ELIGIBILITY FOR EMPLOYMENT: All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act. Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Key skills/competency

• Clerical Support
• Data Entry
• Inventory Management
• Customer Service
• Timekeeping Systems
• Communication
• Record Keeping
• Office Operations
• Administrative Support
• Problem Solving