Administrative Assistant

Administrative Assistant at New York Power Authority

The Administrative Assistant provides efficient and cost-effective office support operations across the New York Power Authority (NYPA) enterprise. This role ensures that NYPA's information assets are protected, accessible, and aligned with business needs, supporting the overall administrative functions of the organization.

Key Responsibilities

• Provides comprehensive administrative support, including managing calendars, scheduling meetings, preparing expense reports, and arranging travel.
• Coordinates the creation of presentations and gathers necessary materials for various scheduled meetings.
• Facilitates activities and communication between different departments and external parties.
• Engages with personnel across all organizational levels to collect information and compile reports.
• Handles tasks that are often critical or confidential in nature.
• Assists with moderately complex and varied administrative duties, ensuring smooth departmental operations.
• Collects and formats data for the creation and preparation of professional presentations and reports.
• Supports managers and department staff with scheduling, document preparation, and meeting materials.
• May collaborate with internal stakeholders to develop and manage content for business-related intranet sites.
• Aids in coordinating projects and initiatives throughout the business unit, tracking timelines, scheduling, and preparing project reports under manager guidance.
• Conducts quantitative and qualitative research on business issues with appropriate guidance.
• Organizes and plans the logistics and agendas for department or Business Unit meetings.

Knowledge, Skills, and Abilities

• Strong organizational and project management capabilities.
• Proven ability to manage multiple projects simultaneously.
• Effective time management skills to handle individual workload efficiently.
• Robust analytical and quantitative skills.
• Proficiency in conducting research across various mediums.
• Demonstrated ability to collaborate effectively within teams and interact with diverse stakeholders.
• Excellent presentation, verbal, and written communication skills.
• A strong commitment to observing confidentiality.
• Competent software and computer skills for performing moderately complex administrative tasks.

Education, Experience, and Certifications

• High school diploma or GED certificate is required.
• May necessitate specific certifications and licensures pertinent to the Energy industry, federal, state, or local regulations.
• A minimum of 2 years of relevant experience is preferred.

Working Conditions

• Requires up to 10% travel, primarily within New York State.
• Ability to sit at a desk for extended periods.

Key skills/competency

• Office Support
• Scheduling
• Calendar Management
• Expense Reporting
• Travel Arrangements
• Presentation Preparation
• Data Formatting
• Project Coordination
• Research Skills
• Confidentiality