Office Manager
Neurophos · Austin, TX
- On site
- Full-time
- $75,000 / year
- Austin, TX
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Job highlights
- Manage office operations for a growing AI hardware company.
- Support Chief of Staff in daily administrative tasks.
- Plan for future office needs and company scaling.
- Organize team events and foster company culture.
- Handle vendor coordination and office maintenance.
About the role
About Neurophos
The demand for new datacenters and AI compute is rapidly outpacing the planet's energy capacity. Digital solutions are hitting a power wall as we approach the physical limits of traditional silicon. Conquering this bottleneck isn’t about bigger chips or more of them; it means rethinking the fundamental architecture. The industry's current path isn’t going to meet the need, so we took a different approach. Instead of traditional electronic circuits, we use silicon photonics and an active, programmable metasurface to perform matrix multiplications at the speed of light. Our optical cells are 10,000x smaller than traditional photonic components, enabling unprecedented density. By using photonics instead of electricity, our chips become more efficient as they scale. This architecture will deliver up to 100 times the energy efficiency of existing solutions while significantly improving performance for large-scale AI inference. We’ve assembled a world-class team of industry veterans and recently raised a $110M Series A led by Gates Frontier. Participants include M12 (Microsoft’s Venture Fund), Carbon Direct Capital, Aramco Ventures, Bosch Ventures, Tectonic Ventures, Space Capital, and others. We have also been recognized on the EE Times Silicon 100 list for several consecutive years. Join us and shape the future of computing!Position Overview
Neurophos is searching for an Office/Facilities Manager to join our Austin headquarters. This person will provide comprehensive support to our Chief of Staff and be responsible for the day-to-day operations of our office spaces. We’re looking for someone eager to operate in an early-stage environment and excited about helping us grow. This is an opportunity to enable our team to scale while keeping our company a great place to work.Location
Austin, TX. Full-time onsite position.Key Responsibilities
- Manage the day-to-day operations of our office space. In the future, it may be multiple spaces.
- Plan for future needs. Enable easy integration of people and equipment as our company scales.
- Assist with scheduling, setting up conference rooms, coordinating events, and hosting visitors. Whatever is needed to keep things running smoothly.
- Organize team lunches and get-togethers to foster team culture.
- Assist with expense management and budget tracking for office operations.
- Place orders, maintain cleanliness, and look after general office maintenance.
- Coordinate with vendors and contractors for any significant maintenance or operational needs.
Qualifications
- Must be willing to work full-time on-site in our Austin office.
- Experience with operational management of a site or office space, or equivalent type of responsibility.
- Proven ability to manage things like travel logistics, vendors, scheduling, and coordination.
- Self-motivated, takes initiative, and operates with sound judgment.
- Practical problem-solver. Solution-oriented mindset and comfortable making decisions.
- Able to multitask, prioritize effectively, and thrive within an early-stage, high-growth company.
- Excellent interpersonal and communication skills. Ability to build rapport across all levels of the organization.
- Attention to detail and organizational skills.
- Bonus points for experience in a startup environment.
What We Offer
This is an opportunity to play a pivotal role in an innovative startup redefining the future of AI hardware. Work on a game-changing technology at the intersection of photonics and AI as part of a collaborative and brilliant team. You’ll contribute to a platform that redefines computational performance and accelerates the future of artificial intelligence. Come help us bring this transformative technology to the world.Benefits
Join a team that invests in your future and your well-being. At Neurophos, we offer:- 100% coverage of base health plan premiums for you and your dependents, plus HSA contributions.
- Unlimited PTO. No rigid vacation banks, just a focus on delivery.
- 401(k) matching and stock option opportunities to ensure our success is your success.
- Full suite of voluntary benefits, including Dental, Vision, Life, Hospital, Critical Illness, and Accident insurance.
- Personalized Benefits. Choose the plans that fit your life and take the cash back for those that don’t.
Key skills/competency
- Office Management
- Facilities Management
- Operations
- Scheduling
- Vendor Management
- Budget Management
- Event Coordination
- Startup Environment
- Organizational Skills
- Communication Skills
Skills & topics
- Office Manager
- Facilities Manager
- Operations Management
- Administrative Support
- Startup
- AI Hardware
- Photonics
- Austin Jobs
- Office Operations
- Scheduling
- Vendor Relations
- Budget Management
- Team Culture
- Full-time On-site
- Company Growth
How to get hired
- Tailor your resume: Highlight experience in office management, facilities, and operations.
- Showcase initiative: Emphasize problem-solving, decision-making, and multitasking skills.
- Demonstrate cultural fit: Express enthusiasm for early-stage, high-growth environments.
- Prepare for interviews: Be ready to discuss past operational successes and organizational strategies.
Technical preparation
Familiarize yourself with office management software.,Understand basic budgeting and expense tracking.,Learn about vendor management best practices.,Review event planning and coordination techniques.
Behavioral questions
Describe a time you handled a challenging office issue.,How do you prioritize tasks in a fast-paced environment?,Give an example of demonstrating initiative.,How do you build rapport with colleagues?
Frequently asked questions
- What are the key responsibilities of an Office Manager at Neurophos?
- The Office Manager at Neurophos is responsible for the day-to-day operations of the office, including managing facilities, coordinating with vendors, assisting with scheduling and events, organizing team activities, and supporting the Chief of Staff. The role also involves planning for future office needs to accommodate company growth.
- What qualifications are most important for the Office Manager role at Neurophos?
- Neurophos seeks candidates with experience in operational management of a site or office space. Key qualifications include a self-motivated and solution-oriented mindset, strong multitasking and prioritization skills, excellent interpersonal and communication abilities, and keen attention to detail. Experience in a startup environment is a plus.
- Is this a remote or on-site position at Neurophos?
- This Office Manager position is a full-time, on-site role based at Neurophos's headquarters in Austin, TX. Candidates must be willing to work full-time in the Austin office.
- What kind of company culture can I expect at Neurophos?
- Neurophos is an innovative startup at the intersection of photonics and AI, backed by significant funding. They value a collaborative and brilliant team environment, offering opportunities to shape the future of computing. The company emphasizes investing in employee well-being and success.
- What benefits does Neurophos offer its employees?
- Neurophos offers comprehensive benefits including 100% coverage of base health plan premiums for employees and dependents, HSA contributions, unlimited PTO, 401(k) matching, stock option opportunities, and a full suite of voluntary benefits. They also provide personalized benefits options.
- What does it mean to work in an 'early-stage, high-growth company' like Neurophos?
- Working at an early-stage, high-growth company like Neurophos means being part of a dynamic and rapidly evolving environment. You'll have the opportunity to make a significant impact, adapt to new challenges quickly, and contribute directly to the company's scaling and success. It requires initiative, flexibility, and a solution-oriented approach.