Project Assistant

Project Assistant at National Gallery of Victoria

The National Gallery of Victoria (NGV) is seeking a Project Assistant who will contribute to the successful delivery of the NGV Contemporary project through administrative and project support to the Department, project teams and senior staff.

About the Role

Working with the Project and Sustainability Coordinator, you will deliver project support to the NGV Contemporary project including developing project plans, tracking and monitoring timelines, preparing reports and other communications and tracking budgets, to support the timely delivery of project activities. Other key responsibilities will include:

• Delivering effective and efficient administrative support to the NGV Contemporary project, including coordinating team meetings, recording, and tracking of meeting outcomes and coordinating the delivery of agreed outcomes.
• Providing assistance to the Project and Sustainability Coordinator and other senior staff, with research, writing and preparation of presentations, with a focus on museum best practice.
• Working collaboratively and effectively with staff and teams across NGV, as well as NGV Contemporary project partners.

About You

To be successful you will have previous experience providing high quality administrative and project support coupled with a relevant tertiary degree. You will have proficiency in MS Office products (including Word, Excel and PowerPoint) and experience with Adobe suite. You can prepare briefs letters, emails and reports using clear, concise and grammatically correct language and have the ability to handle highly sensitive and confidential information and material. You will have excellent interpersonal skills, with an emphasis on tact and discretion.

You support others in the time management of their tasks, uses time efficiently, develops realistic action plans and takes an organised, methodical approach to work, recognising barriers and effective ways to deal with them. You observe fine details, identifying gaps in information and looks for logical sequences of information, highlighting practical considerations of plans and activities. You can establish and maintain relationships with people at all levels, building trust through consistent actions, values and communications.

Knowledge of MS Project and CAD would be advantageous.

Recent graduates are encouraged to apply.

Key skills/competency

• Project Coordination
• Administrative Support
• Timeline Management
• Budget Tracking
• Report Preparation
• MS Office Proficiency
• Adobe Suite
• Communication Skills
• Discretion & Confidentiality
• Stakeholder Collaboration