Executive Assistant - Nasdaq Listings
@ Nasdaq

New York, United States
$90,000
On Site
Full Time
Posted 22 days ago

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XXXXXXXXXX XXXXXXXXXXXXX XXXXXXX******* @nasdaq.com
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Job Details

About the Role

The Executive Assistant - Nasdaq Listings role is designed to provide primary administrative support to two senior executives within Nasdaq’s Global Listings Team. This position involves managing hectic schedules, coordinating meetings, preparing correspondence, and ensuring office operations run smoothly.

Key Responsibilities

  • Enhance and follow processes to maximize business efficiencies.
  • Provide administrative support to SVPs and their teams.
  • Manage executive and customer communications confidentially.
  • Schedule appointments, meetings, teleconferences, and travel.
  • Maintain office supplies inventory and manage facility needs.

Required Skills and Experience

  • Bachelor’s degree with at least 2 years of relevant experience.
  • Exceptional communication, project management, and organizational skills.
  • Proficiency in business software, especially MS Outlook.
  • Ability to multi-task in a fast-paced environment.

Preferred Skills

  • Experience in complex diary management using MS Outlook.
  • Conversational Mandarin is a bonus.

Work Environment & Benefits

This hybrid role is based in New York, offering at least 4 days a week in-office. Nasdaq provides a competitive rewards package including bonuses, equity, comprehensive benefits, and opportunities for career growth.

Key skills/competency

  • Administrative Support
  • Executive Assistance
  • Schedule Management
  • Communication
  • Organization
  • Project Management
  • Process Optimization
  • Business Software
  • MS Outlook
  • Global Listings
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How to Get Hired at Nasdaq

🎯 Tips for Getting Hired

  • Research Nasdaq's culture: Study their mission, values, and latest achievements.
  • Tailor your resume: Highlight administrative and scheduling expertise.
  • Demonstrate communication skills: Show clarity and detail in your examples.
  • Prepare for interviews: Practice situational and experience-based questions.

📝 Interview Preparation Advice

Technical Preparation

Familiarize with advanced MS Outlook functions.
Brush up on business software and scheduling tools.
Review executive support procedures and process management.
Practice using digital calendar and meeting platforms.

Behavioral Questions

Describe handling multiple urgent tasks simultaneously.
Explain your approach to confidential communication.
Discuss managing executive schedule under pressure.
Share an example of process improvement you led.

Frequently Asked Questions