Executive Assistant

Overview of the Executive Assistant Role

As an Executive Assistant reporting to Nasdaq's CFO, you'll play a critical role in enabling senior finance leaders to operate efficiently across a fast-paced, global environment. You will serve as a trusted partner to the CFO and finance leadership team, managing complex schedules, coordinating strategic initiatives, and ensuring seamless communication across the organization.

You'll thrive in this position if you're proactive, detail-oriented, and bring exceptional organizational skills to a dynamic, high-impact environment.

Key Responsibilities

• Provide comprehensive administrative support to the CFO and senior finance executives, managing priorities across multiple leaders.
• Serve as a liaison between the CFO's office and internal teams, external partners, and senior stakeholders to ensure professional communication.
• Manage complex calendars, coordinate travel logistics, and organize finance leadership events and strategic meetings.
• Prepare meeting agendas, materials, and follow-up actions to support cross-functional initiatives and financial planning cycles.
• Welcome and host guests, clients, and vendors with professionalism, representing the CFO's office with excellence.

Required Qualifications

• Bachelor's degree or equivalent practical experience.
• 2+ years of experience supporting senior executives, ideally in finance, accounting, or professional services environments.
• Strong organizational and multitasking skills with the ability to adapt to shifting priorities.
• Exceptional written and verbal communication abilities with high attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications

• Experience in financial services, fintech, or publicly traded companies.
• Familiarity with business systems, approval workflows, and project coordination.
• Collaborative mindset with a proactive approach to problem-solving.

Location and Work Arrangement

This Executive Assistant position will be located in New York and offers the opportunity for a hybrid work environment at least 3 days a week in-office, subject to change, providing flexibility and accessibility for qualified candidates.

About Nasdaq

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

What We Offer

We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.

The base pay range for this role is $64,000 - $112,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq’s programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting Planning
• Communication Liaison
• Administrative Operations
• Microsoft Office Suite
• Financial Services Acumen
• Stakeholder Management
• Proactive Problem-Solving