Materials Coordinator
@ NANA

Herndon, VA
$60,000
On Site
Full Time
Posted 1 day ago

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Job Details

Materials Coordinator Overview

The Materials Coordinator role at NANA supports procurement and sales operations in a fast-paced Value-Added Reseller (VAR) environment. This position manages direct shipments from suppliers to customers, expedites orders and ensures that all documentation is complete and timely.

Responsibilities

  • Order Coordination: Manage and track orders from placement through delivery.
  • Expediting Orders: Monitor lead times and expedite critical shipments.
  • POD Management: Obtain and archive proof of delivery documents.
  • Vendor Communication: Liaise with suppliers and internal teams for order confirmations.
  • Shipping & Logistics: Coordinate drop-shipments ensuring proper documentation and compliance.
  • Documentation & Systems: Maintain order data in ERP/order management systems.
  • Issue Resolution: Investigate and resolve delivery discrepancies and shipping errors.
  • Cross-Functional Support: Collaborate with purchasing, sales, and customer service teams.

Qualifications

Candidates should have a high school diploma (associate degree preferred), 2+ years experience in a VAR or similar distribution model, and strong knowledge of shipping processes using carriers such as FedEx, UPS, and freight. Experience in managing drop-ship logistics and proficiency in ERP systems (NetSuite, SAP, QuickBooks Enterprise) is essential. Excellent organizational, communication, and follow-up skills are required.

Desired Experience

Familiarity with IT hardware, enterprise fulfillment, multi-vendor coordination, and POD processes is a plus.

Location & Work Arrangement

This hybrid position requires living within commuting distance from Herndon, VA.

About NANA

NANA supports procurement and sales with a focus on efficient logistics. The role contributes to streamlining operations in a dynamic, high-volume environment.

Key skills/competency

  • Procurement
  • Logistics
  • Order Management
  • Vendor Communication
  • Documentation
  • ERP Systems
  • Expediting Orders
  • POD Management
  • Issue Resolution
  • Cross-Functional Support
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How to Get Hired at NANA

🎯 Tips for Getting Hired

  • Customize your resume: Highlight logistics and ERP experience.
  • Research NANA: Understand their VAR environment and standards.
  • Emphasize skills: Detail order tracking and vendor communication.
  • Prepare examples: Share specific experiences in expeditions.

📝 Interview Preparation Advice

Technical Preparation

Review ERP system functionalities and order modules.
Practice using logistics and shipping software.
Study drop-shipment and POD process details.
Familiarize with vendor communication tools.

Behavioral Questions

Describe a challenging logistics problem resolved.
Explain conflict resolution with vendors.
Share experience handling multiple orders.
Discuss teamwork in cross-functional projects.

Frequently Asked Questions