Legal Manager

About Birch Hill Equity Partners

Birch Hill Equity Partners ("Birch Hill") is a leading Canadian mid-market private equity firm, renowned for its strong track record in fostering growth within its portfolio companies and delivering robust returns to investors. Headquartered in Toronto, Birch Hill currently manages over $6 billion in capital. Since its inception in 1994, the firm has successfully completed 73 investments, with 59 fully realized. Today, Birch Hill's 14 partner companies collectively form one of Canada's largest corporate entities, generating over $8 billion in total revenue and employing more than 40,000 individuals.

The Opportunity: Legal Manager

Birch Hill is actively seeking an experienced legal professional to step into the pivotal role of Legal Manager. As the sole legal resource within the firm, you will assume a leadership position, overseeing a comprehensive range of legal and compliance functions.

Key Responsibilities

• Coordinate with external counsel to meticulously maintain legal records and minute books for approximately 50 entities.
• Manage organizational charts and Non-Disclosure Agreements (NDAs) utilizing specialized software platforms.
• Oversee and maintain comprehensive contract listings.
• Assist proactively with various regulatory filings.
• Facilitate Anti-Money Laundering (AML) and Know Your Customer (KYC) processes.
• Provide essential support for the opening and closing of financial accounts.
• Manage and optimize the firm’s compliance systems.
• Collaborate effectively with internal teams to address information requests and contribute to special projects.
• Support the Chief Financial Officer (CFO) with payroll and benefits administration, including monthly payroll processing.
• Assist with year-end tax reporting processes.
• Coordinate with external consultants on insurance renewals.
• Manage employee onboarding, offboarding, and related Human Resources (HR) processes and communications.

Reporting Structure & Location

This position reports directly to the Chief Operating Officer (COO) and the Chief Financial Officer (CFO). The role is based at Birch Hill’s office in the Financial District of Toronto and operates under a hybrid work arrangement, requiring 4 days in the office.

Candidate Profile

The ideal candidate will possess a minimum of 5 years of relevant experience in corporate administration or senior-level legal support, gained as a law clerk or paralegal. While prior experience within a private equity or fund company is considered an asset, it is not a mandatory requirement. Essential qualities include being highly organized, detail-oriented, and a self-starter. You must demonstrate excellent oral and written communication skills, along with the ability to take ownership and pride in your work. A positive attitude and a collaborative "team player" mindset are crucial for success. The role demands a high degree of professionalism and discretion, given the handling of confidential information. Strong technical skills, including proficiency in MS Office, corporate databases, and regulatory filing systems, are highly preferred, though comprehensive training on specific software systems will be provided.

What Birch Hill Offers

Join a close-knit and professional environment that fosters a friendly atmosphere and recognizes excellence. This presents an exceptional opportunity to contribute to a successful and growing organization. Interested candidates are invited to have a confidential discussion with Garrett Giannidis or Lesa Ong of NagataConnex Executive Legal Search, or to submit materials to info@nagataconnex.com. Please note that this is an exclusive campaign with NagataConnex Executive Legal Search, and any resumes received from other sources will be forwarded to them.

Key skills/competency

• Corporate Administration
• Legal Compliance
• Minute Book Management
• Regulatory Filings
• NDA Management
• AML/KYC Procedures
• Payroll Administration
• HR Support
• MS Office Proficiency
• Attention to Detail