Governance Analyst II

Governance Analyst II at Munger, Tolles & Olson LLP

Join a dynamic team at the forefront of legal operations and compliance as a Governance Analyst II at Munger, Tolles & Olson LLP. This core role within the Governance department is responsible for driving critical governance processes and technologies, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters. You will bring subject matter expertise to the Firm’s governance program, collaborating with legal, operations, and technology teams to ensure alignment with Firm policies and client outside counsel guidelines. The position involves significant interaction with partners, clients, and internal departments, and requires availability to work on weekends as part of a rotating schedule or business need.

Job Functions & Responsibilities

• Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.
• Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals.
• Prepare and analyze conflicts reports to identify potential conflicts issues.
• Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution.
• Document and maintain matter lifecycle data in Intapp, 3E, and other systems.
• Complete new business intake forms and provide administrative support for the intake review process.
• Draft, analyze, and review engagement letters; evaluate the need for ethical walls.
• Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide.
• Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.).
• Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments.
• Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval).
• Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention).
• Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders.
• Participate in risk and compliance initiatives and other related duties as assigned.

Tools Proficiency

• Proficiency with conflicts database systems (e.g., Intapp, 3E, Aderant, Legal Key) is required.
• Proficiency with records, intake, and secure file transfer systems (e.g., Intapp, 3E, FileTrail, Varonis, Kiteworks) is desired.
• Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired.
• Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired.

Minimum Job Qualifications

• High school diploma or GED required; Bachelor's degree preferred, advanced degree a plus.
• 3+ years law firm conflicts, governance, or records experience.
• Excellent attention to detail, critical thinking, and analytical skills.
• Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others.
• Ability to communicate effectively, verbally and in writing.
• Ability to follow directions and collaborate effectively with a team.
• Familiarity with project management principles and methodologies.

Why Choose Munger, Tolles & Olson LLP?

Munger, Tolles & Olson LLP is a talent-first Firm known for precedent-setting cases and high-profile representation. Clients trust us for groundbreaking cases that demand creative thinking. Our exceptional attorneys, nearly 75% of whom have clerked for federal or state judges, bring diverse backgrounds and advanced degrees to client service. We have topped The American Lawyer’s A-List a record eleven times, reflecting our commitment to service and excellence.

Key skills/competency

• Conflicts Management
• New Matter Intake
• Ethical Walls
• Records Management
• Outside Counsel Guidelines
• Audit Letters
• Legal Operations
• Compliance Programs
• Data Analysis
• Intapp Systems