Quality Assurance Administrative Assistant

@ Mountaire Jobs

Primary Purpose

The Quality Assurance Administrative Assistant provides administrative and clerical support to the QA department. This role maintains accurate documentation, supports audits and inspections, coordinates with cross-functional teams, and ensures compliance with company policies and regulatory requirements.

Major Duties & Responsibilities

• Maintain and organize QA documentation, including data entry and tracking.
• Support internal and external audits by preparing audit-ready documents.
• Communicate with USDA, production, sanitation, and maintenance teams regarding QA protocols.
• Perform general office duties: answering phones, scheduling, coordinating meetings, updating calendars, and preparing reports.
• Assist the QA team with clerical tasks, reporting, and daily operations.
• Support departmental projects, company events, travel arrangements, and additional duties as assigned.
• Ensure confidentiality and accuracy of all compliance records.

Work Schedule

Standard shift is from 8:00 AM to 4:30 PM, Monday through Friday with occasional Saturday work. Flexibility is required to adjust schedules based on departmental needs, including time spent on the production floor.

Qualifications

• High School Diploma or GED required; Associate’s Degree preferred.
• 1–3 years of administrative support, clerical, or QA/food safety experience preferred.
• Proficiency in Microsoft Office Suite; QA systems experience is a plus.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate with cross-functional teams.
• Knowledge of food safety, quality assurance, or regulatory compliance is preferred (training available).

Key Skills/Competency

Quality Assurance Administrative Assistant, QA, documentation, audits, compliance, clerical, organization, communication, scheduling, Microsoft Office