Administrative Assistant, Surgery Department

Administrative Assistant, Surgery Department

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

Role

In this role you will:

• Schedule patient appointments for clinics or operative procedures
• Review and transfer messages to physicians with patient chart for follow-up.
• Prepare charts for new patient referrals as required
• Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds
• Maintain physicians calendars and schedules.
• Process all dictated clinical notes (i.e.: fax to referring physicians)
• Maintain and Update physician’s Wait List in the organizational data entry system (Novari)
• Establish forms, tables, spreadsheets, etc. to capture monthly statistics
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service
• Work collaboratively with other administrative support staff
• Communicate and maintain working relationships with several institutions
• Participate in other miscellaneous administrative duties as assigned, such as filing incoming e-fax documents

Job Requirements

• Successful completion of a college diploma from an accredited educational institution
• Minimum of two (2) years of related experience preferably working within a clinic/health environment
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience with various EMRs and booking systems
• A college diploma in the field of Medical Office or Business Administration (Preferred)
• Proficiency with medical terminology and medical dicta-typing (Preferred)
• Experience with ACCURO EMR (Preferred)

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
• Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
• Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you feel ready to advance your career within health care, apply now and let us know why you would be a great addition to our team.

Key skills/competency

• Administrative Support
• Patient Scheduling
• EMR Systems
• Medical Terminology
• Microsoft Office Suite
• Customer Service
• Time Management
• Organizational Skills
• Communication Skills
• Health Care Administration