Executive Assistant

About Mosaic Talent Consulting

Mosaic Talent Consulting's mission is to help job seekers piece together their ideal career by surfacing diverse, quality opportunities. We aggregate and authenticate real job opportunities from trusted employers.

Why Consider This Job Opportunity

This role offers a salary up to $111,815 annually, a flexible/hybrid work schedule balancing remote and in-office work, a comprehensive benefits package including health, dental, and retirement plans, and opportunities for professional growth and advancement in a supportive environment. The role contributes to meaningful work impacting community safety and environmental health in a collaborative atmosphere with a focus on equity and inclusion.

What To Expect (Job Responsibilities)

• Provide complex, confidential executive support to the Executive Director and Division Directors.
• Manage calendars, coordinate meetings, and maintain effective communication with the District and Board.
• Prepare agendas, meeting materials, and take minutes for public and committee meetings.
• Interact independently with the public, community leaders, and government officials.
• Conduct research to support executive decision-making, handling sensitive information with discretion.

What Is Required (Qualifications)

• 4+ years of experience in executive or administrative support roles.
• Associate's Degree in Office or Business Administration or related field.
• Advanced knowledge of administrative procedures, English language, and Oregon public meeting laws.
• Proficiency in SharePoint, Outlook, Word, Excel, and PowerPoint on Windows.
• Ability to manage multiple tasks simultaneously while maintaining confidentiality.

How To Stand Out (Preferred Qualifications)

• Valid Oregon Notary Public Certification.
• Experience managing public records and compliance with public meeting laws.
• Proven track record in building positive relationships with diverse stakeholders.
• Familiarity with equity-focused initiatives and community engagement strategies.
• Strong organizational skills and adaptability in a fast-paced environment.

Key skills/competency

• Executive Support
• Calendar Management
• Meeting Coordination
• Confidentiality
• Research
• Notary
• Public Records
• Stakeholder Engagement
• Equity
• Organizational Skills