Executive Assistant US-Based Part Time
Mosaic Talent Consulting · United States
- Hybrid
- Part-time
- $65,000 / year
- United States
Tailored resume — keyword-matched to this role.
Hiring manager — we find who's hiring.
Intro email — drafted to reach them directly.
Job highlights
- Remote Executive Assistant role supporting a growing company.
- Manage executive communications and schedules.
- Track client requests and project progress.
- Requires 5+ years of fast-paced experience.
- Offers career growth and supportive culture.
About the role
About Mosaic Talent Consulting
Mosaic Talent Consulting's mission is to help job seekers piece together their ideal career by surfacing diverse, quality opportunities. We are not a staffing firm or agency. Mosaic does not hire for these positions—we aggregate and authenticate them from real employers.
Employer Industry
Road Maintenance Technology
Why Consider This Job Opportunity
- Performance incentives and job security
- 100% work-from-home flexibility
- Opportunities for career growth and upskilling
- Inclusive and supportive team culture
- Fun work environment with holiday and overtime pay
What To Expect (Job Responsibilities)
- Manage and organize emails, messages, and Microsoft Teams chats for the executive
- Attend client meetings, take notes, and summarize critical information and updates
- Track client requests and project progress, coordinating with staff through Microsoft Teams
- Provide executive assistance, including calendar management and prioritizing tasks
- Monitor Jira ticket updates and escalate concerns only when necessary
What Is Required (Qualifications)
- 5+ years of related experience in a fast-paced environment
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proven ability to work independently and think critically
- Schedule flexibility to occasionally attend important meetings
How To Stand Out (Preferred Qualifications)
- Experience with Microsoft Teams at an intermediate level
- Familiarity with JIRA, Mailchimp, ClickUp, or similar platforms
- Knowledge of industry-specific terminology related to road maintenance and weather-related equipment
Key skills/competency
- Executive Assistant
- Microsoft Teams
- JIRA
- Calendar Management
- Organizational Skills
- Communication Skills
- Project Management
- Remote Work
- Time Management
- Problem Solving
Skills & topics
- Executive Assistant
- Remote Work
- Administrative Support
- Calendar Management
- Microsoft Teams
- JIRA
- Road Maintenance
- Technology
- Career Growth
- Part-Time
How to get hired
- Tailor your resume: Highlight your 5+ years of executive assistant experience, focusing on organization, multitasking, and critical thinking.
- Showcase relevant tech skills: Emphasize your proficiency with Microsoft Teams, JIRA, and other project management tools.
- Demonstrate independence: Provide examples of how you've worked autonomously and problem-solved effectively.
- Express schedule flexibility: Clearly state your ability to attend important meetings as needed, even outside standard hours.
- Research Mosaic Talent Consulting: Understand their mission to connect job seekers with quality opportunities.
Technical preparation
Master Microsoft Teams communication features.,Practice note-taking and summarizing meetings.,Familiarize yourself with JIRA workflows.,Organize digital files efficiently.
Behavioral questions
Describe handling multiple priorities.,How do you work independently?,How do you ensure accurate communication?,How do you manage confidential information?
Frequently asked questions
- What is Mosaic Talent Consulting's role in this Executive Assistant position?
- Mosaic Talent Consulting aggregates and authenticates job opportunities from real employers. They are not the employer of record and do not hire for this position directly, but rather connect candidates with a top-tier employer in the road maintenance technology industry.
- What are the primary responsibilities of an Executive Assistant at this company?
- As an Executive Assistant, you will manage and organize executive communications (emails, Teams), attend client meetings to take notes, track client requests and project progress using Microsoft Teams, manage calendars, prioritize tasks, and monitor Jira tickets.
- What qualifications are essential for the Executive Assistant role?
- Essential qualifications include 5+ years of experience in a fast-paced environment, strong organizational and multitasking abilities, excellent written and verbal communication skills, the capacity to work independently and think critically, and schedule flexibility for important meetings.
- What are the preferred qualifications for this Executive Assistant job?
- Preferred qualifications include intermediate experience with Microsoft Teams, familiarity with platforms like JIRA, Mailchimp, or ClickUp, and knowledge of road maintenance and weather-related equipment terminology.
- What benefits does this Executive Assistant role offer?
- This role offers 100% work-from-home flexibility, opportunities for career growth and upskilling, performance incentives, job security, an inclusive and supportive team culture, and a fun work environment with holiday and overtime pay.
- Is this a full-time or part-time Executive Assistant position?
- The job title indicates this is a part-time Executive Assistant position.
- What industry is the hiring company in?
- The hiring company is in the Road Maintenance Technology industry.