Executive Assistant - Legal & Compliance

@ Morgan Stanley

About Morgan Stanley

Morgan Stanley is a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services. With offices in over 43 countries, the firm values integrity, excellence, teamwork, and giving back.

Duties

As an Executive Assistant - Legal & Compliance, you will provide administrative support to senior members of the division. Key responsibilities include:

• Handling inbound and outbound phone calls with discretion.
• Managing managers' calendars and scheduling meetings via Outlook.
• Coordinating travel arrangements including flights, hotels, and car services.
• Preparing and submitting expense reports in a timely manner.
• Creating, editing, and formatting documents using Microsoft Office Suite and Adobe Pro.
• Managing shared sites such as Microsoft Teams and SharePoint.
• Organizing internal events and supporting onboarding/offboarding processes.
• Processing invoices and funding requests.
• Providing backup support on ad hoc projects.

Qualifications

Essential skills and experience include:

• 5-10 years experience supporting multiple senior professionals.
• Excellent communication, writing, judgment, and problem solving skills.
• Strong organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook.
• Knowledge of O365, Microsoft Teams, and other collaborative tools.
• Experience in financial services is preferred.
• Solid typing skills (60+ wpm).

Key Skills/Competency

Executive Assistant, Legal, Compliance, Administration, Scheduling, Travel, Expense, Microsoft Office, Communication, Organization