Executive Assistant - Legal & Compliance
@ Morgan Stanley

New York, NY
$80,000
On Site
Full Time
Posted 22 days ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXX***** @morganstanley.com
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Job Details

About Morgan Stanley

Morgan Stanley is a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services. With offices in more than 43 countries, the firm is committed to integrity, excellence, teamwork and giving back.

Duties

As an Executive Assistant - Legal & Compliance, you will provide administrative support to senior members of the division. Your responsibilities include:

  • Handling inbound and outbound phone calls with discretion.
  • Managing calendars including scheduling meetings and video conferences.
  • Coordinating internal events, travel arrangements and expense reports.
  • Preparing documents using Microsoft Office and Adobe Pro.
  • Maintaining shared sites such as Microsoft Teams and SharePoint.
  • Assisting with onboarding/offboarding and processing invoices.
  • Supporting adhoc projects and backup coverage as needed.

Qualifications & Skills

The ideal candidate will have:

  • 5-10 years of experience supporting senior professionals.
  • Experience in the financial services industry.
  • Strong communication, writing and problem-solving skills.
  • Exceptional organization and time management.
  • Proficiency with Microsoft Office, Outlook, and O365 tools.
  • Knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba is a plus.
  • Robust technical skills and attention to detail.

What You Can Expect

Morgan Stanley offers a supportive environment with attractive benefits, career growth opportunities, and a culture that emphasizes diversity and inclusion. The role is critical in ensuring high quality service and operational excellence.

Key skills/competency

  • Calendar Management
  • Travel Coordination
  • Expense Reporting
  • Document Preparation
  • Microsoft Office
  • Communication
  • Financial Services
  • Team Collaboration
  • Administrative Support
  • Attention to Detail
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How to Get Hired at Morgan Stanley

🎯 Tips for Getting Hired

  • Customize your resume: Highlight administrative and financial support skills.
  • Research Morgan Stanley: Understand company culture and values.
  • Emphasize technical skills: Detail experience with Microsoft Office and travel arrangements.
  • Practice interview scenarios: Prepare for calendar and coordination questions.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office suite thoroughly.
Practice advanced calendar management techniques.
Familiarize with expense and travel platforms.
Learn internal document formatting procedures.

Behavioral Questions

Illustrate teamwork in previous roles.
Describe handling tight deadlines effectively.
Explain managing multiple tasks simultaneously.
Share conflict resolution experience.

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