Executive Assistant

Executive Assistant at Molina Healthcare

Job Summary

Provides administrative level support to an Executive and division team members, prioritizing management and client requests to meet business objectives. This role supports the day-to-day administrative operations of the Executive and department.

Job Duties

• Composes routine executive correspondence.
• Establishes and maintains official documents and records in appropriate files.
• Responds to a broad range of inquiries.
• Keeps executive ’s calendar up-to-date.
• Makes necessary arrangements to ensure details for meetings are completed.
• Conducts outside research for projects, as necessary.
• Prepares recurring and special reports and presentations by gathering and interpreting data, assembling reports using PowerPoint, Excel, etc., for executive ’s review and distribution.
• Proofreads and edits materials.
• Provides confidential administrative and clerical support to executive.
• Receives, opens, sorts, reads, and prioritizes executive ’s mail.
• Schedules appointments, meetings, conferences, luncheons, hotel reservations, and travel plans.
• Serves as recording secretary for committee(s), scheduling meetings, distributing materials, and recording and transcribing meeting minutes.

Required Qualifications

Education: High School diploma or equivalent GED

Required Experience, Knowledge, Skills & Abilities

• 5-7 years office/clerical experience.
• 3-5 years experience with Microsoft Office Suite.

Preferred Qualifications

Education: Business Related Courses

Preferred Experience

• 3-5 years experience in an administrative role.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Travel Arrangements
• Meeting Coordination
• Report Generation
• Correspondence Management
• Microsoft Office Suite
• Confidentiality
• Data Interpretation