Office Assistant

Position Overview: Office Assistant at Modine Manufacturing Company

At Modine, a leader in thermal management for over a century, we are dedicated to engineering a cleaner, healthier world. With over 13,000 employees globally, Modine provides trusted systems and solutions that improve air quality, conserve natural resources, reduce energy and water consumption, lower harmful emissions, and enable cleaner running vehicles. Headquartered in Racine, Wisconsin, Modine operates across North America, South America, Europe, and Asia.

We are seeking a detail-oriented and proactive Office Assistant to manage a variety of office operations and logistical tasks. The ideal candidate will be organized, possess strong communication skills, and be capable of handling multiple administrative functions to ensure smooth day-to-day operations.

Key Responsibilities

• Maintain office supplies and copiers, ensuring availability and functionality.
• Sort and distribute incoming mail daily to the appropriate departments and personnel.
• Coordinate incoming and outgoing courier packages, including local transfer of documents across Calgary locations.
• Assist with the transfer of data within VISUAL ERP, specifically for Customer Orders, Inventory Transfers, and other ad-hoc information.
• Receive administrative, stationery, services, and other office supplies within the ERP system against blanket purchase orders.
• Archive and organize documentation as supporting files in the shared drive for easy access and record-keeping.
• Assist with tracking monthly fuel usage and prepare data for environmental reporting.
• Support guest arrangements, including coordinating catering, and providing hard hats and PPE equipment as needed.
• Monitor cleaning services at the assigned location, coordinating with both internal and external cleaners to maintain a tidy environment.
• Troubleshoot common office issues, liaising with suppliers for coffee, the landlord for facility matters, and printers for technical problems.

Required Education & Qualifications

• High school diploma is required.
• 2+ years of experience in an administrative role is preferred.
• Basic working knowledge of Excel, Word, and Outlook.
• Good communication skills, both written and verbal.
• Ability to work independently or with minimal supervision.
• Previous experience as an Admin Assistant or in a similar role is considered an asset.
• Candidates with no experience who meet other criteria are also encouraged to apply.

Modine is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Modine offers a competitive benefits package, which may include paid vacation, short-term disability, health, dental, vision, and life insurance. Further details will be provided by Human Resources upon hiring.

Key skills/competency

• Office Administration
• Logistics Coordination
• Data Entry
• ERP Systems (VISUAL)
• Mail Distribution
• Supply Management
• Document Archiving
• Communication Skills
• Problem-solving
• Organizational Skills