Office Assistant

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis. The hours for this role will be 9:00am to 5:30pm. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• Reception coverage
• Setting up boardrooms for meetings and events
• Taking orders for beverages and assisting with catering
• Data entry including reconciling courier invoices, special mail requests (Australia Post and GTEX) and archiving
• Ordering stationery and ensuring the rooms are stocked
• Manage incoming and outgoing mail (internal and external)
• Liaise with building management including managing building access passes
• Setting up desks for new starters and arranging office moves
• Court filing and safe custody when required
• Induction of new starters on an ad-hoc basis
• Assist with general day-to-day tasks

Who We Are Looking For

The ideal candidate will have a client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritizing tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines. This is a great opportunity for someone looking to take the first step into a corporate role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Flexible working
• Dress for your day
• Discounted health insurance
• Employee Assistance Program
• Discounts to gyms and studios across Australia
• Study and exam leave
• Competitive referral bonus
• Other amazing perks!

Apply

All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.

Key skills/competency

• Office Assistant
• Reception
• Data Entry
• Client Service
• Time Management
• Communication Skills
• Prioritization
• Attention to Detail
• Meeting Deadlines
• Administrative Tasks