Office Assistant
Mills Oakley · Sydney, New South Wales, Australia
- On site
- Full-time
- A$60,000 / year
- Sydney, New South Wales, Australia
Job highlights
- Full-time Office Assistant role in Sydney.
- Manage reception, mail, and office supplies.
- Support meetings and new starter onboarding.
- Client-focused with strong organizational skills.
- Opportunity for corporate career entry.
About the role
About Us
Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.The Role
An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis. The hours for this role will be 9:00am to 5:30pm. Reporting into the Office Manager, your main responsibilities will include but not limited to:- Reception coverage
- Setting up boardrooms for meetings and events
- Taking orders for beverages and assisting with catering
- Data entry including reconciling courier invoices, special mail requests (Australia Post and GTEX) and archiving
- Ordering stationery and ensuring the rooms are stocked
- Manage incoming and outgoing mail (internal and external)
- Liaise with building management including managing building access passes
- Setting up desks for new starters and arranging office moves
- Court filing and safe custody when required
- Induction of new starters on an ad-hoc basis
- Assist with general day-to-day tasks
Who We Are Looking For
The ideal candidate will have a client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritizing tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines. This is a great opportunity for someone looking to take the first step into a corporate role and be part of a cohesive and fast-paced team environment.What We Offer
We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:- Flexible working
- Dress for your day
- Discounted health insurance
- Employee Assistance Program
- Discounts to gyms and studios across Australia
- Study and exam leave
- Competitive referral bonus
- Other amazing perks!
Apply
All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.Key skills/competency
- Office Assistant
- Reception
- Data Entry
- Client Service
- Time Management
- Communication Skills
- Prioritization
- Attention to Detail
- Meeting Deadlines
- Administrative Tasks
Skills & topics
- Office Assistant
- Receptionist
- Administrative Assistant
- Data Entry
- Client Service
- Time Management
- Communication
- Prioritization
- Attention to Detail
- Sydney Jobs
How to get hired
- Tailor your CV and Cover Letter: Highlight your client-service focus, time management, and attention to detail. Address it specifically to the Talent Acquisition team.
- Showcase relevant experience: Emphasize any previous administrative, reception, or data entry duties, and demonstrate your initiative.
- Understand the firm's culture: Research Mills Oakley's history, client service ethos, and collaborative approach to learning.
- Apply online: Submit your application through the Mills Oakley Careers page, ensuring all required documents are included.
Technical preparation
Familiarize with mail processing systems.,Practice data entry accuracy and speed.,Learn office equipment operation.,Understand scheduling software basics.
Behavioral questions
Describe handling multiple tasks efficiently.,How do you ensure client satisfaction?,Give an example of proactive problem-solving.,How do you manage competing priorities?
Frequently asked questions
- What are the typical working hours for the Office Assistant role at Mills Oakley Sydney?
- The Office Assistant role at Mills Oakley Sydney operates on a full-time basis, with set working hours from 9:00 am to 5:30 pm.
- What are the main responsibilities of the Office Assistant at Mills Oakley?
- The Office Assistant is responsible for reception coverage, setting up meeting rooms, managing mail, data entry, ordering supplies, liaising with building management, and assisting with new starter setups and general administrative tasks.
- What skills are essential for the Office Assistant position at Mills Oakley?
- Essential skills include a strong client-service focus, excellent time management, effective communication, the ability to prioritize tasks, initiative, good attention to detail, and a proven history of meeting deadlines.
- What kind of employee benefits does Mills Oakley offer to their Office Assistants?
- Mills Oakley offers a range of benefits including flexible working, dress for your day policy, discounted health insurance, an Employee Assistance Program, gym discounts, study and exam leave, and a competitive referral bonus.
- How should I apply for the Office Assistant job at Mills Oakley?
- To apply for the Office Assistant position, you must submit a CV and a Cover Letter addressed to the Talent Acquisition team via the Mills Oakley Careers page.
- Is this Office Assistant role suitable for someone new to a corporate environment?
- Yes, this is described as a great opportunity for someone looking to take their first step into a corporate role and gain experience within a fast-paced team.
- What is the company culture like at Mills Oakley?
- Mills Oakley emphasizes a friendly and collaborative ethos with mutual trust and respect at its core. They also promote a collaborative approach to learning and development.