Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position offers the opportunity to provide high-level administrative support to a world-class team at the forefront of quantum computing innovation. You will serve as a critical operational partner to scientists, engineers, and business leaders who are shaping the future of quantum technology. This role requires a proactive, adaptable professional who thrives in a dynamic, intellectually rich environment where no two days look the same. You will be responsible for managing a wide range of administrative functions including team support coordination, international logistics, event planning, space management, and equipment handling for a team of over 200 members across global locations. The ideal candidate is energized by working alongside highly educated experts, comfortable with fast-changing priorities, and motivated by the challenge of seamless coordination across multiple stakeholders. This role demands strong organizational skills, attention to detail, and the ability to anticipate operational needs before they escalate.

Job Responsibilities

• Provide comprehensive administrative support for a team of 120 local members and 100+ international team members
• Coordinate hiring processes and support new hire onboarding, including shipping equipment internationally
• Manage complex travel arrangements and expense processing for leadership with frequent international travel requirements
• Plan and execute white glove service events and coordinate catering for leadership meetings and gatherings
• Oversee space management and contribute to future capacity planning initiatives
• Handle hardware and equipment support tasks, including physical setup and troubleshooting that may require lifting up to 30 pounds and accessing equipment under desks
• Maintain accurate records, documentation, and information systems to ensure leaders have clear, timely information
• Prepare meeting materials and ensure thorough follow-through on action items
• Navigate procurement workflows and administrative platforms with accuracy and efficiency
• Respond to shifting priorities with flexibility and proactive problem-solving
• Collaborate with the broader administrative community to maintain cohesive support operations
• Perform general office duties including ordering supplies and maintaining organized filing systems

Requirements

• Minimum 3-5 years of experience providing team support for executives or senior leadership
• Minimum 3-5 years of experience with travel and expense tools, procurement workflows, and administrative platforms
• Minimum 3-5 years of experience coordinating complex schedules, managing shifting priorities, and handling meeting operations with precision
• Previous experience supporting white glove business teams strongly preferred
• Background working with calendar management is advantageous for future growth opportunities
• Cloud Attestation certification required for this role
• Exceptional written and verbal communication abilities with strong attention to professional tone and accuracy
• Advanced organizational skills with ability to juggle multiple competing priorities simultaneously
• Proficiency with travel and expense management tools and procurement systems
• Strong competency in basic Excel functions and data management
• Excellent interpersonal skills and ability to build relationships across diverse stakeholder groups
• Demonstrated ability to work independently with minimal oversight while maintaining accountability
• High level of discretion and ability to handle confidential information appropriately
• Proactive problem-solving mindset with ability to anticipate needs before they arise
• Adaptability and comfort operating in fast-paced, evolving environments
• Customer service orientation with focus on supporting team effectiveness
• Meeting preparation and coordination expertise
• Familiarity with standard office software applications

Additional Details

• Location: Redmond, WA (Onsite)
• Duration: 3 months
• Pay Range*: $35.50 - $40.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Key skills/competency

• Executive Administrative Assistant
• Quantum Computing
• Team Support
• International Logistics
• Event Planning
• Space Management
• Travel Arrangements
• Expense Processing
• Procurement
• Microsoft Excel