Administrative Assistant

About the Administrative Assistant Role at Microsoft

This Administrative Assistant contract role offers a unique opportunity to serve as a vital liaison within a dynamic talent acquisition environment, supporting industry hiring initiatives through comprehensive administrative coordination. The successful candidate will act as a centralized point of contact, streamlining communication between business teams and talent acquisition professionals while managing critical hiring processes from start to finish. This role demands exceptional organizational capabilities, meticulous attention to detail, and the ability to maintain accuracy across multiple systems and platforms. The position requires someone who can create timeline efficiencies, reduce bandwidth constraints for managers and administrators, and ensure data integrity throughout the recruitment lifecycle. This is an ideal opportunity for a seasoned administrative professional who thrives in fast-paced environments and enjoys the balance of collaborative teamwork and independent contribution.

Job Responsibilities

• Ensure position control numbers are properly assigned to reporting managers and maintain accurate tracking systems.
• Draft and create requisitions for new positions, ensuring all required information is complete and accurate.
• Update and maintain various tools and systems used throughout the hiring process.
• Track and monitor progress for each new position control number, coordinating closely with hiring managers.
• Serve as the primary point of contact between business teams and talent acquisition, facilitating seamless communication.
• Maintain data accuracy and consistency across all recruitment systems and platforms.
• Coordinate meetings, schedules, and communications related to hiring activities.
• Process and track hiring-related documentation and ensure compliance with established procedures.
• Provide weekly updates on project status and deliverables.
• Complete special projects as assigned to support team objectives.

Requirements

• Minimum 5 years of overall professional experience.
• Minimum 3 years of experience working in administration or recruiting environments.
• Minimum 3-5 years of hands-on experience with Microsoft Office Suite.
• Minimum 1-2 years of experience collaborating across multiple teams.
• Previous human resources experience strongly preferred.
• Advanced proficiency in Microsoft Office Suite applications.
• Exceptional organizational and time management abilities.
• Strong attention to detail with emphasis on data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Capacity to work independently with minimal supervision.
• Strong interpersonal skills for cross-functional collaboration.
• Problem-solving aptitude and proactive approach to challenges.
• Adaptability to changing priorities in fast-paced environments.

Additional Details & Benefits

This is a remote contract position with a duration of 3 months, offering a weekly schedule of 40 hours. The pay range for this non-exempt role is $25 - $28.50 per hour. The application deadline is within 72 hours of the posting date for consideration.

Eligible benefits include Medical, Dental & Vision plans, Hospital plans, 401(k) Retirement Plan (Pre-tax and Roth post-tax), Company paid and voluntary Life Insurance, Company paid short and long-term disability, Health & Dependent Care Spending Accounts (HSA & DCFSA), Employee Assistance Program, and various Time Off/Leave options (PTO, Allegis Group Paid Family Leave, Parental Leave).

Key skills/competency

• Organizational skills
• Time management
• Data accuracy
• Communication skills
• Microsoft Office Suite
• Recruitment process management
• Cross-functional collaboration
• Problem-solving
• Adaptability
• Administrative support