Administrative Assistant III

@ Michael Baker International

Corporate Practice

Michael Baker International has over 80 years of experience and offers a sustainable career environment across various fields including Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal, and more. Join us and make a difference.

What We’re Looking For

An experienced Administrative Assistant to join our Dallas, TX office providing administrative and communications support. This includes creating presentations, managing correspondence, coordinating meetings, travel arrangements, office expense monitoring, and supporting proposal development. Candidates must be within reasonable driving distance to the Dallas, TX office. Sponsorship is not available.

What You’ll Do

• Prepare and format reports, forms, and presentations using Microsoft Office
• Draft and manage correspondence with high detail and professionalism
• Coordinate meetings, conference calls, and prepare related materials
• Manage travel arrangements, event planning, and office schedules
• Monitor office expenses and process accounts payable invoices
• Maintain office fleet vehicle records and logistics
• Support proposal teams with document formatting and editing
• Create marketing materials and proposal content
• Attend meetings and distribute minutes
• Organize multiple assignments using task management tools
• Participate in special projects and other duties as assigned
• Occasional travel may be required

What You Need To Succeed

• Bachelor's degree or equivalent work experience
• 4+ years of related experience
• Proficient with Microsoft Office Suite
• Excellent English language skills, both written and verbal
• Outgoing, organized, and assertive personality
• Preferred experience in Architecture, Engineering, or Construction industries

Compensation

The approximate compensation range is $59,467 - $79,807 per year. Actual compensation depends on factors such as education, qualifications, experience, skillset, and work location.

Why Choose Us

• Medical, dental, and vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability insurance
• Professional and personal development opportunities
• Generous paid time off, commuter, and wellness benefits

About Michael Baker International

With over 85 years of experience in engineering and consulting services, Michael Baker International is a trusted adviser on infrastructure challenges. Headquartered in Pittsburgh with nearly 100 offices nationwide, the company is dedicated to serving communities safely and sustainably.

Equal Opportunity Employer

Michael Baker International is an Equal Opportunity Employer offering a drug-free workplace, and conducting pre-employment substance abuse testing and background checks.

Key skills/competency

• Microsoft Office
• Administrative Support
• Communication
• Meeting Coordination
• Travel Management
• Proposal Support
• Document Formatting
• Budget Monitoring
• Event Planning
• Problem Solving