Remote California Legal Administrative Assistant
MG+M The Law Firm · Miami, FL
- On site
- Full-time
- $60,000 / year
- Miami, FL
Job highlights
- Remote Legal Administrative Assistant role supporting California offices.
- Requires strong organizational and detail-oriented skills.
- Must be proficient in Microsoft Office and legal systems.
- 5+ years of litigation administrative experience needed.
- Competitive compensation and comprehensive benefits offered.
About the role
Legal Administrative Assistant
MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant to support our California offices. This position requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm) on a remote basis. Experience handling California cases is a plus, though not required.
MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.
Essential Duties And Responsibilities
- Provide administrative and secretarial support to assigned attorneys/paralegals.
- Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
- Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
- File legal documents with state and federal courts (e-filing knowledge is a must).
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Update and maintain client files in a timely manner.
- Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
- Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
- Assist in the timely submission of conflict checks.
- Consistently provide friendly and helpful telephone support for assigned attorneys.
- Prepare for trial as needed by assisting paralegals and attorneys.
Candidate Requirements
- Minimum of a high school diploma required (college degree is preferred, but not required).
- Minimum of five (5) years of experience as litigation administrative assistant.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
- Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
- Communication: Demonstrate excellent verbal and written communication skills.
- Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
- Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
Personal Attributes
- Ability to work efficiently in a fast-paced environment.
- Highly organized with strong attention to detail.
- Self-motivated and capable of independent work.
- Excellent verbal and written communication skills.
- Professional in interactions with a wide variety of individuals.
- Skilled in prioritizing and managing multiple tasks.
- Consistently punctual with excellent attendance.
- Flexible and willing to assist wherever needed.
- Demonstrates understanding of and adherence to firm policies and procedures.
- Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
- Strong problem-solving skills.
Why Should You Apply?
MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.
Key skills/competency
- Legal Administrative Support
- Litigation
- Document Formatting
- E-filing
- Client File Management
- Attorney Calendar Management
- Invoice Processing
- Conflict Checks
- Trial Preparation
- Microsoft Office Suite
Skills & topics
- Legal Administrative Assistant
- Litigation
- Administrative Support
- Legal Secretary
- Remote Work
- California Cases
- E-filing
- Document Management
- Law Firm
- Paralegal Support
How to get hired
- Tailor your resume: Highlight your 5+ years of litigation administrative experience, focusing on California cases and e-filing proficiency.
- Showcase technical skills: Emphasize your expertise with Microsoft Office Suite and legal document management systems like iManage or File Site.
- Address remote work needs: Clearly state your ability to work Pacific Time Zone hours remotely and your strong self-management skills.
- Demonstrate key attributes: Provide examples of your strong communication, organization, attention to detail, and problem-solving abilities in your application.
Technical preparation
Master Microsoft Office Suite features.,Practice e-filing for state and federal courts.,Familiarize with legal document management systems.,Review common legal abbreviations and terminology.
Behavioral questions
Describe a time you handled multiple urgent tasks.,How do you ensure accuracy in your work?,Give an example of excellent client service.,How do you prioritize tasks under pressure?
Frequently asked questions
- What are the primary responsibilities of the Legal Administrative Assistant at MG+M The Law Firm?
- The Legal Administrative Assistant at MG+M The Law Firm will provide administrative and secretarial support to attorneys and paralegals. Key duties include formatting legal documents, preparing motions and trial documents, e-filing with courts, proofreading, managing client files and attorney calendars, processing invoices, and assisting with trial preparation.
- What technical skills are essential for this remote Legal Administrative Assistant position?
- Essential technical skills include proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, DropBox), and experience with legal software such as Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, and document management systems like iManage. Knowledge of CompuLaw, Aderant, and File Site is a plus.
- Is prior experience with California cases required for the Legal Administrative Assistant role?
- While experience handling California cases is a plus and can be beneficial, it is not strictly required for this Legal Administrative Assistant position. The firm is open to candidates who possess strong general litigation administrative skills.
- What is the work arrangement and required time zone for this Legal Administrative Assistant role?
- This is a remote position. The Legal Administrative Assistant must be able to work Pacific Time Zone business hours, from 9:00 am to 5:00 pm.
- What level of experience does MG+M The Law Firm seek for their Legal Administrative Assistant?
- MG+M The Law Firm is seeking candidates with a minimum of five (5) years of experience as a litigation administrative assistant. A high school diploma is required, and a college degree is preferred.
- What benefits does MG+M The Law Firm offer to their Legal Administrative Assistant?
- MG+M The Law Firm offers competitive compensation and a comprehensive benefits package. This includes medical, dental, vision, life, disability insurance, and a 401(k) plan.